Professional Development Outside of SALALM

Moderator:      Adán Griego, Stanford University
Rapporteur:     AnneBarnhart

Adán Griego, Stanford University
Involvement with ALA & Attending International Book Fairs

Alison Hicks, University of Colorado, Boulder
Participation at International Library Conferences

Orchid Mazurkiewicz, HAPI
Indexing for HAPI and MLA

Panel 8: Professional Development Outside of SALALM

Adán Griego reminded us that the American Library Association Free Pass program offers travel support and lodging for ALA-member librarians to attend the book fair in Guadalajara. In addition to the book vendor and publisher booths, he added that local and national library associations in other countries frequently have their annual meetings and other events in conjunction with book fairs. This can provide opportunities for librarians from the United States to present at these meetings or to attend the meetings to learn what issues librarians worldwide are facing.

Adán urged SALALM members to work with librarians in Latin America and said that library associations and conferences in other countries often want speakers who can address the audience in Spanish to talk about library issues. He said that they do not need us to tell them about SALALM – they know about our organization already. We should approach them and offer to speak about other areas of expertise and offer trainings in these areas (instruction, technology, cataloging, etc) in Spanish. He also said that United States embassies have IRCs (Information Resource Centers) that are not fully staffed by librarians so they look for librarians to come and talk about library services. The embassy opportunities are sponsored by the US Department of State so speakers must be US citizens to qualify.

The ALA committee on accreditation needs Spanish speakers to get involved and to help with the accreditation procedures for schools seeking accreditation outside of the United States and Canada. Adán warned that this is not an easy volunteer activity because it requires a great deal of work and time commitment. ALA will pay for the travel and will train the volunteer, but that’s about it. This volunteer activity requires onsite visits to library schools.

Adán noted that ACRL and ALA both have poster sessions which can be a place to get experience presenting and a good way to advertise SALALM. He added that in ALA, WESS (West European Studies Section) includes Iberian Studies.

Alison Hicks elaborated on the international presentation opportunities that Adán mentioned.  Alison has worked with Adán to secure invitations to present on various topics (MOOCs, technology, instruction, social justice in libraries, and digital scholarship) throughout Latin America and in Spain. She also has promoted herself by contacting local libraries before planning a trip some place (often in conjunction with a book fair) to see if she can add a presentation to her travels. Through these experiences she has met some great international colleagues and has been able to see different styles of hosting and organizing conferences.

Alison noted that some of the challenges she has encountered were practical issues like travel delays and having to sneak snacks because the meal times did not match with her blood sugar levels. Speaking in different environments can be difficult and stressful due to the varying acoustics and technology. She also mentioned that she has had to clarify expectations with the hosts.  Some groups have asked her to do too much (an example was five classes that were each four hours long) and that had to be negotiated. She said she has learned to be conscious of the potential power differential and works to make sure she presents herself as a dialogue creator and not as an outside “expert.”

Alison has branded herself through social media and her personal web page and that is how many of the invitations arrive. She also has successfully communicated the value to her supervisor and library administration so they give her the time she needs to make these trips.

Alison finished her talk with suggestions about publishing opportunities. She has written reviews for Choice and she also seeks UK publications. When possible, she publishes in Open Access publications so her work can have wider dissemination. She repurposes projects to try to get multiple presentations and different kinds of publications out of the same body of work.

Orchid Mazurkiewicz

Orchid talked about indexing for HAPI and MLA. She said that indexing is a great way to capture a sense of where a work fits into the larger scholarship.

HAPI was started in the mid 1970s by Barbara Valk at Arizona State University. When Barbara went to UCLA, she brought HAPI with her and even though now HAPI is a non-profit publishing unit at UCLA, it is self-funded. HAPI started as a print series but published the last print edition in 2008. Since then, HAPI has been 100% online and is now free in Latin America and the Caribbean.  The majority of HAPI’s 25-35 annual indexers are SALALM members. Gayle Williams has been indexing for HAPI for 35 years; Nancy Halloway has been indexing for 31 years.

Volunteer indexers are assigned 6 titles. They review the articles in those journal issues and create the HAPI records. Indexers used to have to fill out a print template, then that moved to a .txt document but now the indexers get to enter information online in HAPI Central and the authority control lists (author and subject headings) are in convenient drop-down lists.

Orchid said that MLA indexers are called “Field Bibliographers.” They must be MLA members and each Field Bibliographer is responsible for 5 periodicals or 100 citations per year. MLA requires that their volunteers have access to the material (but HAPI has been known to mail indexers the journals if they need to).

Orchid polled indexers from HAPI and MLA and the comments about advantages and challenges were similar from the two groups. The main challenge indexers cited was the ability to find the time and to pace oneself with the issues to prevent getting behind.  The rewards of indexing are also similar and included keeping up-to-date on the literature and contributing to the field and its scholarship. Another benefit to indexing that one’s searching abilities are greatly enhanced through the experience of creating records for the database; by experiencing the limitations of and becoming familiar with the controlled vocabulary, indexers become better researchers.



E-books Update: New Developments, New Content

Sunday, May 19, 4-5:30

Moderator:   Adan Griego, Stanford University

Rapporteur: Lisa Gardinier, University of Iowa & Michael Hoopes, University of New Mexico


  •, Felipe Varela
  • Digitalia, Lluis Claret
  • Librería García Cambeiro, Fernando Genovart
  • Casalini Libri, Kathryn Paoletti
  • Librarian Perspective, Suzanne M. Schadl, University of New Mexico
  • Librarian Perspective, Angela Carreño, New York University

Griego (Stanford) introduces the panel by asking what has changed since the first inception of an e-book panel at SALALM in 2009 and noting that librarian concerns and vendor responses have been fruitful. He concludes by acknowledging current issues with the portability and compatibility of certain e-readers and the inter-operability of interlibrary loan systems; but states that regardless trends published by ACRL indicate that e-books are here to stay.

Despite the growth of digital formats from Latin American publishers, it appears that numbers are fairly low, with each country producing fewer than 5% of its publications in digital formats. Current studies on e-book usage in academic and public libraries are briefly discussed.

Individual presentations from e-book vendors are given by representatives of Casselini (Italy), Digitalia (Spain), (Spain), and Libreria Garcia Cambeiro (Argentina/Brazil).  While each vendor’s product is distinct, all three vendors discuss similar topics that include the special formatting, search capabilities, compatibility with mobile devices and citation exporters, and purchasing for their specific products.

Angela Carreño (New York University) discusses her institution’s decision to adopt a publisher platform and e-book strategy. She touches on the needs of certain services within e-books such as note taking and searching that make for a comfortable scholarly research environment, stating that the development of user/research-friendly platforms is a process very much still in development.

Suzanne Schadl (University of New Mexico) discusses UNM libraries goals for e-book development (eventually holding 40% of their collections in ebook format to be accessed whenever and wherever patrons desire) and some current infrastructural obstacles. She notes that different users have different needs, and that while e-books stand to create space for studying and important physical items, they are not the only answer for academic research. Furthermore under-resolved infrastructural problems at UNM like poor wireless internet access in some parts of library buildings make to efficient ebook usage and promotion difficult. E-book displays also prevent obstacles for individuals seeking to read from their smartphones or tablets.


Hortensia Calvo  (Tulane) asks Carreño whether e-books will be utilized in study abroad and international campus sites of American universities.  Angela states that special programs like the NYU branch campus in Abu Dhabi and increasing pressure on research libraries to collaborate in smarter ways of making e-books more useful for branch campuses.

Vera Araújo (Susan Bach Books, Brazil) laments that the only e-books in abundance in Brazil are self-published books, novels, etc. How is the situation in other Latin American countries? Are there many e-books from Peru, Colombia, or Uruguay? A vendor responds by stating that Brazil is somewhat behind, and there is currently little interest among Brazilian librarians with regards to e-books.

A discussion on free materials takes place, with one Argentine librarian discussing the financial constraints of his institution and the common practice of uploading/downloading PDF files for academic use, a practice that accomplishes the same role as the e-book. One digital publishing representative responds by first stating that the debate surrounding free materials is a difficult one, and that he is personally against the use of free content. Such content is also unstable, available online one day online and gone the next.  Another representative is supportive of official open access titles, stating that the problem with organizations that only provide open access titles struggle to provide certain titles. The third representative states that the commitment of an e-book purchase ensures that a title will be stable and readily available to library patrons.

Angela Kinney (Library of Congress) expresses an interest in title-by-title (non-bulk) purchases of e-books. This desire is spurred by a lack of space for physical books. Her library also desires to develop a model that obtains a publication in a package that includes the physical book, the marked record, and the digital item. Is it possible for e-book vendors to conform to this three-part package? The e-book representatives respond by stating that yes, such packages could be made possible.


Read it! New Products and Development in E-Books

p dir=”ltr”>Panel 13, June 18, 2012, 1:30 pm-3:30 pm
Moderator: Adán Griego, Stanford University
Presenters: Felipe Varela, E-Libro; Lluis Claret, DIGITALIA; Kathryn Paoletti, Casalini Libri; Mariana Meyer, Elsevier Latin America& The Caribbean
Rapporteur: José O. Díaz, The Ohio State University

Moderator Adán Griego (Stanford University) opened the presentation by explaining the ground rules: fifteen-minute presentations with a two-minute warning from the moderator. He also asked panelists to refrain from turning their presentations into commercials. He requested that the audience save their questions until the end. Griego introduced the topic by summarizing recent developments in the availability of e-books and e-book readers in the United States and Spain. He indicated that incoming first-year “digital native” undergraduates will have spent 20,000 hours watching TV, more than 10,000 hours playing video games, and less than 5,000 hours reading printed materials. He offered some examples of how digital is now in vogue. In Seattle, Washington, for example, public libraries have recruited younger users to assist more mature patrons with technology and the New York Times recently featured a story on e-books in public libraries. Griego also pointed out that in the United States, library users now have access to more than 30,000 e-books in Spanish. This year in Spain, a quarter of all Spanish ISBNs have been assigned to e-books. Additionally, in the last two years, nearly a million e-readers have been sold. In short, the e-book is here to stay.

Griego asked the presenters to address the new reality of e-books and how they have challenged the traditional library mission of acquiring, accessing, organizing, preserving, and loaning materials. He also asked them to comment on issues related to pricing and access, ownership versus subscription, text mining, pick-and-choose versus packages, purchasing power, archiving policies, e-readers compatibility, and interlibrary loans.

The first presenter was Felipe Varela (E-Libro). His presentation was entitled, “The E-Books We Need in Our Libraries.” E-Libro includes more than 160 publishers and makes available over 48,000 titles. Currently, E-libro is adding 700+ titles a month. Twenty-two percent of its content is non-academic and is available in GOBI, YBP’s acquisition and collection management interface. E-Libro is hosted on the Ebrary platform and includes over 9,000 Spanish-language titles including e-books, journals, articles, and doctoral theses. It charges $5,000 per university or $4,000 each on a consortium basis. E-libro is the only e-book vendor that enables librarians, free of charge, to upload, integrate, and share their own digital content with DASH, which allows you to create highly interactive databases of special collections, government documents, reports, internal documentation, and literally any document in PDF or that can be turned into PDF.

The second presenter, Lluis Claret (DIGITALIA), presented “Digital Projects: from Distribution to Publishing.” DIGITALIA offers e-books and e-journals of an academic level for libraries and research institutions. The company’s goals are to furnish top quality content in Spanish to libraries, professors and students, and to become a leader in the provision of academic titles in Spanish. DIGITALIA includes more than 8,000 titles distributed in collections, such as: Art and Architecture, Literature, Cinema, Science, Engineering and Computer Programming, History, Philosophy, Religion, Business and Economy, Law, Linguistics and Philology, Political Science and Social Sciences. DIGITALIA furnishes access to publications published by Spanish and Latin American publishing companies. It also offers a backlist, newest releases, and adds an average of 300 titles a month to its database. DIGITALIA offers three purchasing models: annual subscription, the purchase of individual collections, and a “pick and choose” option. DIGITALIA provides subscribers the right to print out documents, unlimited number of users, access using IP addresses, compatibility with remote users via the Proxy system, compatibility with tablets furnished with internet connections, such as the iPad, Samsung, iPhone, etc., a stable URL, permanent link, and MARC records. Additionally, in DIGITALIA each item contains its own table of contents with a fold-out menu that represents the summary of the entire document in order to facilitate surfing within each work. DIGITALIA will join Portico’s preservation services in 2012. Finally, users of DIGITALIA can choose whether to visualize the documents in an HTML or PDF format.

The third presenter, Kathryn Paoletti (Casalini Libri), presented “Torrossa: the Casalini Libri Full Text Platform for E-books and E-journal Content from Romance Language Countries.” Paoletti explained that Casalini Libri’s full text platform offers access to over 200,000 articles and chapters, 10,000 e-books and 480 e-journals from over 150 Italian, Spanish, French and Portuguese publishers. She described Torrossa as a small yet very good platform. Casalini Libri offers two dedicated venues for the sale of electronic content to academic institutions and trade markets via the Torrossa platform. The Torrossa platform features full text content in PDF format, updated weekly, and now comprises thousands of e-books and hundreds of e-journals, available at the article and chapter level. Private individuals can browse Torrossa via the Torrossa store and purchase chapters and articles. Casalini Libri offers research institutions access to collections of content via the Torrossa site on a subscription basis. The content brings together a number of prestigious publishers in the fields of the Humanities and Social Sciences. Currently, documents can be downloaded onto mobile devices that support Adobe software. A Torrossa app to purchase and download content to Apple devices will be released shortly. Other services provided by Torrossa are RSS feeds; a user workspace; copy, print, and download capabilities; and compatibility with Refworks, End notes and bibliographic tools. Like other providers of e-books, Casalini Libri is facing increasing costs from publisher, difficulties in obtaining rights to the materials, and issues with interlibrary loans.

The fourth presenter, Mariana Meyer (Elsevier), closed the session with her presentation, “Embracing the E-book to Accelerate Science.” Meyer’s presentation centered on the question: Are researchers going to use e-book and how? According to Meyer, most researchers commence their research process searching monographs followed by journal articles. What Elsevier is trying to do is to place both journals and books in the same platform, thus facilitating the researcher move from one format to the other. Meyers described the Elsevier platform as fully integrated and containing high quality publishers. Elsevier offers 24X7 access, unlimited users, downloads, e-mail, and unlimited printing. Elsevier, Meyers explained, offers a different e-book experience that includes videos and searchable and pictures that may be updated. Additionally, Elsevier’s platform allows for direct links to journals, reference works, articles cited, application tabs, and phone apps for smart phones and androids. The platform now contains 15,000 e-books including reference works and handbooks but only 74 books in Spanish and 40 in Portuguese.

Questions & Comments:

Tony Harvell (University of California, San Diego) indicated that he gets a lot of pressure from his institution to provide interlibrary loan (ILL). In the print world, he explained, librarians would not photocopy an entire book. The digital rights management makes it very difficult to do the equivalent of ILL. He asked the presenters “Are platforms and providers thinking of other ways to provide that service without downloading and sending out one PDF at a time?”

Valera (E-Libro): “In my experience, the problem resides with the publishers. They remain unwilling to make their information available and losing revenue. The change is coming but moving too slow.”

Claret (DIGITALIA): “A couple of years ago we started to include in the license agreement a provision for interlibrary loans (only portions of the book though). DIGITALIA is experimenting with limited loan periods that would allow other universities to use the books perhaps for a fee.”

Paoletti (Casalini Libri): “Italian publishers have no problem with loaning books or chapters via ILL agreements. Spanish publishers, on the other hand, remain unwilling to allow for ILL.” She described the situation as evolving. Publishers in general are waiting to see what models are coming out that will protect and/or enhance their revenue streams.

Meyer (Elsevier) indicated that for Elsevier, this has not been a huge issue because the demand for ILL is not there. This is due to the fact that research patterns in the physical science are very different from the humanities and social sciences.

Laura Shedenhelm (University of Georgia) added that as a doctoral student, she is trying to decide how to use an electronic novel. How can she make notes and annotations on a borrowed e-book? As a researcher she intends to go back and revisit the book.

Claret (DIGITALIA) indicated that it all hinges on user demand. There has to be a market to move publishers to make changes. In some cases we are seeing demand in areas such as preservation (e.g., PORTICO).

Griego (Stanford) asked Harvell (UCSD) to explain PORTICO.

PORTICO, Harvell explained, is a digital preservation archive. Libraries and publishers pay to have access and preserve content via PORTICO. Libraries have access to that content for which they have paid a subscription. A competing alternative to PORTICO is Stanford’s LOCKSS (Lots of Copies Keep Stuff Safe).

Rashidah Khan-Vire (University of Trinidad & Tobago) asked about the availability of secondary school textbooks in electronic format.

Valera (E-Libro) indicated that E-libro does provide a collection of secondary education materials. They have some costumers in Venezuela and Colombia.

Harvell (University of California, San Diego) added that Ebrary has few e-books for secondary education.

Meyer (Elsevier) indicated that her company is in the process of making more textbooks available via the Science Direct platform. Elsevier, she concluded, offers 80 university level textbooks via “pick and choose.”

E-books, New Products/News Developments

Panel 13, May 31, 2011, 2:00 pm-3:00 pm

Moderator:     Adán Griego, Stanford University
Presenters:     Melissa Guy, Arizona State University; Felipe Varela,; Lluis Claret, Digitalia; Barbara Casalini, Casalini Libri
Rapporteur:    Meagan Lacy, Indiana University – Purdue University Indianapolis

These presentations focused on e-book trends from the perspectives of students, academic librarians, and vendors.

Adán Griego opened the panel with a PowerPoint presentation introducing the evolution of the e-book, emphasizing that the availability of e-books in Spanish are not meeting user expectations. Griego cited a study in Library Journal to show that academic libraries are ripe to provide e-books in Spanish. Griego also cited an informal survey (sent out to SALALM libraries) that collected information about which platforms these libraries used (Ebrary, Netlibrary, Digitalia, Alexander Street Press) and whether or not, to the respondents’ knowledge, they provided content in Spanish. These results implied that public libraries are more ready than academic libraries to provide e-books. Anticipating skepticism, Griego stressed that e-books are a solution to space issues in libraries and that future college students, “digital natives,” will expect to have access to e-books. Griego concluded the presentation by listing resources academic librarians can peruse in order to keep current about the e-book market. Resources included: Blog de Libros y bitios (, Libros electronicos (open group on Facebook:, and Javier Celaya (on

Melissa Guy continued the panel discussion (see PowerPoint here) describing how the systematic, patron driven acquisitions (PDA) program at Arizona State University (ASU) has affected e-book usage. ASU serves over 70,000 students in the Phoenix metropolitan area, many enrolled in its distance education programs. In order to serve this scattered student body, ASU prefers electronic sources. Due to the recession, however, ASU was unable to purchase anything for its collections between 2008 and 2010. This environment forced ASU libraries to devise a new system.

In 2009, Guy noted, ASU partnered with Coutts because they could provide an immediate, e-preferred approval plan. This plan had three components to accommodate the purchase of electronic books, books in print, and books from university presses. E-books are collected using a three-click model. Records to titles not exceeding $150 and that fit subject parameters are streamed in the catalog and after the third user clicks on the title, that e-book is purchased (so two uses are free). For print books, again records are streamed in the catalog, and titles are purchased automatically (through acquisitions) after the first click. Books from university presses are collected using the more traditional approval plan method (arriving automatically in print). One challenge with this system is deciding when to stop streaming MARC records in the catalog after they have been loaded (i.e. how to remove records to materials not purchased). ASU can buy books from other e-book vendors, but the PDA program runs on the Coutts My iLibrary platform.

At this point, there are 4,700 MARC records for print titles. E-books were loaded in 2009. It took an additional year to get print titles going because of backend issues. Because the plan is e-preferred, ASU has a 90-day hold on print titles. What this means is that when a print title is available, Coutts waits 90 days to see if the title will be made electronic, at which point it will be streamed as an e-title. If there is no e-version after 90 days, the record to the print title is streamed. If a book available in print becomes available as an e-book, the electronic book record replaces the print record, which has caused challenges for acquisitions.

Not surprisingly, social sciences and humanities disciplines dominated print titles, while demand for e-books was led by STEM disciplines. Almost all print books were selected by faculty (45%) and graduate students (40%). In FY2011, ASU spent $100,000 on print titles from University Presses, $152,000 on PDA e-books, and $24,000 on print books (much of these orders were fulfilled by Amazon since Coutts doesn’t have titles in stock).

Another challenge, according to Guy, included assessment as well as implications on area studies and foreign language collection development. Involving subject librarians from the beginning, continuing the approval plan with university presses, and permitting firm orders have all worked to mitigate some problems. When the PDA program was established all of the regular fund codes were eliminated, so subject librarians were drawing from the same pool of money for firm orders. Presently, since less money is spent on PDA, more money is available for firm orders. Also, area studies librarians were the exception; they had their own budget outside of firm order funds, so approval plans with international vendors could remain in place.

Following Guy, Felipe Varela ( opened his presentation by providing updates about changes happening at e-libro. First, ProQuest bought ebrary, and ebrary and e-libro have been working in tandem since 1999. So, ebrary and ProQuest will now distribute e-libro around the world. Ebrary will distribute e-libro in the United States; ProQuest will distribute e-libro throughout the rest of the world. Also, if any libraries subscribe to Academic Complete with ebrary, they can now update to Academic Complete con Español, which includes approximately 3,700 e-libro’s titles. The e-libro’s platform is exactly the same as ebrary so the features (highlighter, dictionary, translator) and the process for searching the text are familiar except that the searches can now be accomplished in Spanish. Students can print twenty pages a session or 40 pages per day – a restriction e-libro grants in order to please publishers and thus sign them. Also, every student can create their own library, which allows them to save their highlighted text and notes for later review. Currently e-libros holds about 45,000 titles including theses, articles, and books. Every year, e-libros is building momentum, and it is getting easier for the company to obtain new titles. For instance, they currently have 86 titles from Fondo (working toward another 200), Instituto Politécnico Nacional, UNAM, and Universidad de Guadalajara. In Spain, they have Siglo XXI. Other titles come from the Universidad de Buenos Aires and Grupo Planeta.


Valera further explained that the price for e-libro depends on FTE at the university. Worldwide, e-libro has approximately 500 clients – doing well especially in Colombia, Ecuador, Mexico, and Peru. In the US, they have four clients (all in Florida because Varela lives in Florida). Since e-brary is now distributing e-libros titles, e-libros expects to have more US clients.


Next, Lluis Claret (Digitalia) introduced his products and services. Digitalia was formed five years ago with a mission to provide quality e-content to libraries without disrupting traditional models for selection and acquisitions. The company has concluded that there are basically two purchasing models: subscription and ownership. Subscription works well in Latin America but not the US, where libraries prefer perpetual access. Claret admitted that PDA is a third option but intimated that it is not realistic for publishers who would be forced to do more “commercial stuff.”


Digitalia offers three purchasing models where customers can subscribe, buy, or lease-to-buy. New York Public Library uses this latter model, which allows them “the best of the subscription” as well as some perpetual rights. One feature that sets Digitalia apart from other vendors is that they provide subscriptions to e-books and e-journals. In addition, all titles are accessible by multiple users, and users can print as much as they want. The platform is very similar to myilibrary. Claret emphasized that Digitalia is academic and research focused and is working mostly with academic libraries. Digitalia is committed to acquiring quality academic titles in Latin America and the Caribbean as quickly as possible.


Finally, Barbara Casalini (Casalini Libri) explained how Casalini Libri, founded in 1958 in Italy, is fulfilling its mission to bring publications in the Romance Languages to Academic Libraries worldwide in the digital age. Its digital division started in 2000, and in 2004 they launched Editoria Italiana Online (EIO) and in 2006 Edición Española Online (EEO).


Recently, the EEO platform was launched. To demystify how Casalini Libri operates, Casalini explained the process of acquiring e-content. First, she said that they contact publishers who provide a print-ready PDF of the content. Then, MARC records are created. Finally, they sign the Digital Rights Management contract. The objective is always to develop a collection that is of enduring value to libraries (“long tail” titles). Casalini acknowledged that libraries need to know what content is available electronically in a timely manner.


Next, Casalini demonstrated EEO, mentioning that it holds approximately 500 books from 14 publishers and is growing. Spanish content is provided in the eBook format only (as opposed to being divided into clickable chapters), but features will eventually be enhanced. Currently, the subject content is focused heavily in Social Sciences and Law though subject content is expected to grow.


The new EEO platform was designed to sustain different economic models and meet Web 2.0 expectations. Its interface is available in 5 languages (Spanish, English, Italian, German, and French) and allows for customizable skins (to match institutional theme). From the user end, libraries can choose to either show e-content that it has acquired or show all of the content available, accommodating PDA in a variety of manifestations. Also, the platform was designed with federated searching (SUMMON, PRIMO Central) and usage statistics in mind.


In the future, Casalini Libri aims to acquire more titles from university presses and content that is already available in Open Access and to design a mobile interface. Finally, it is striving to facilitate agreements with CLOCKSS and Portico to promote digital solutions to publishers in Spain and Portugal and to collect more regional content.


Questions & Comments:


Jesús Alonso-Regalado (University at Albany, SUNY) questioned the fairness of pricing models based on FTE since Spanish readers are a minority on university campuses, and he asked the vendors whether or not they charge customers for Open Access content (such as that from CLASCO). Varela responded that FTE is the best solution they currently have to charge customers and that customers pay for a subscription – whether or not some of the individual titles are freely available. (E-libro was deleting free content, but customers complained when titles started to disappear from the database.) Casalini said that Open Access content has no fiscal bearing on the subscription price. Valera added that whenever e-libro signs a publisher, he only obtains what the publisher wants to give. In other words, he does not obtain exclusive rights. So, publishers are able to put their content anywhere else they choose, including through Open Access channels.


Peter Johnson (Hunters Point) asked what consideration the vendors have given to important publications (monographic and serial) that are issued by Think Tanks, NGOs, and branches of the government (at a national, provincial, and city level). Valera said that e-brary has close to half a million titles from NGOs and the like, but e-libro, still concentrating on finding publishers and university presses, is not even close to that number. However, he added that e-libro hopes to gather this kind of content in the future. Claret cited a publication from the government in Valencia that is included in his database and said that it took him three years to negotiate the deal – suggesting that the dearth of these kinds of publications might be traced to the time consuming process associated with obtaining them. Casalini agreed with Claret’s comment, saying his experience resonated with her own.


Patricia Figueroa (Brown University) addressed Casalini, asking whether or not she had plans to merge EIO, EEO, and any other platforms. Casalini clarified that the content is already available from one platform but that the interface is available in five languages.


Melanie Polutta (Library of Congress) asked Guy how they are receiving MARC records for titles they are streaming but haven’t yet been purchased. Guy replied that Coutts supplies those records but that for items obtained through Amazon, additional processing the MARC records is required on the part of ASU Libraries.


Martha Mantilla (University of Pittsburgh) asked the vendors whether or not, when they negotiate with publishers, they obtain exclusive rights. Claret responded that, though they do have some exclusivities, this is not always the case. They are not pushing for exclusivity because it is so difficult to obtain exclusive agreements. In the future, he expects to see that many platforms will have similar content and that it will then be up to the customer to decide which platform she wants to use. Mantilla restated her question, asking whether or not a publisher granting exclusivity to Digitalia could also sell that content to e-libro. Both Claret and Varela said that in the case of an exclusive agreement, no, but that such instances are rare. Now, agreements are almost always non-exclusive.


Miguel Angel Valladares (Dartmouth College) addressed Guy wanting to know whether or not there is a limit to the amount patrons can spend. In response, Guy recommended first that the audience participants interested in PDA go to the Library-Bookdealer-Publisher Relations committee meeting where Holly Ackerman (Duke) is expected to give a talk about PDA at Duke. Then, she explained that at ASU the library has the ability to deactivate this feature at any time. In addition, ASU Libraries set aside a large reserve of funds in case “people went nuts.” As it turns out, people didn’t abuse this feature, and ASU actually had a surplus for firm orders. Valladares followed up, asking whether or not ASU publicized the feature. Guy said that ASU libraries did not publicize PDA at all. Valladares’ also wanted to know how many eBooks titles ASU was able to acquire. Guy said that she would find this information and contact Valladares directly. In jest, Valladares asked Guy if he could use her name with his Coutts representative.



ALZAR Minutes

Saturday, May 28, 2011 4:00 – 5:00pm


Present: Adan Griego; Suzanne Schadl; Lief Adleson; Anne Barnhart; Marisol Ramos; Sarah Aponte; Socrates Silva; Barbara Belejack (U of Arizona Lib School Stdt); Alma Ortega (Chair); Berlin Loa (U of Arizona Lib School Stdt); Mercedes Tinoco Espinoza (Enlacista); Graciela Barcala de Moyano (Enlacista); Peter Altekreuger.

1. Action: Everyone who is part of ALZAR will have a chance to vote on the proposed bylaws via e-mail at a later date

2. There have been a variety of issues with the Listserv set up at West Georgia University (WGU). The group decided to create a Yahoo! Groups listserv. Everyone currently on the Facebook group page will be invited by Alma to join the Yahoo! Group.
Action: Alma will create new listserv.
Action: Everyone currently on WGU listserv will be invited to join new list on Yahoo! Groups

3. Marisol Ramos (University of Connecticut) created a Hispano/Latino Resources Google Doc that she shared with the group via LALA-L a few weeks ago but got very little response with that initial announcement.

The goal is to have members of ALZAR fill it out so we can facilitate resource sharing as well as use it when we need to benchmark at our institutions. Anne suggested converting the Google Doc spreadsheet into a form to make it easier to use by those filling it out. The next time this document gets distributed on LALA-L and ALZAR Facebook’s page it will be as a Google Form.

Some felt that some of the questions asked were a bit sensitive when it came to asking for acquisitions spending amounts. On the new ALZAR site it will be possible to create a login so that sensitive information is not readily accessible. The list of resources, such as Libguides and online collections would still remain accessible freely to anyone cruising the ALZAR page.

Action: Marisol will convert the spreadsheet to a form
Action: Marisol will distribute the new form on the ALZAR Facebook page and on LALA-L

4. Newsletter. The group decided that changing the name from Alzar Corner to ALZAR Zone was a good idea. Alma will report this to Daisy Dominguez. There are six (6) issues and we need to be in almost all, if not all, the issues.
Action: Alma to report name change to Newsletter editor

5. Combo meeting. Given the variety of attendance at these meetings from very large to very small, ALZAR wishes to restructure its meetings. There was a general consensus that the ALZAR meeting try to be part business meeting and part presentation or demo of a timely software, resource or program beginning with the meeting held in 2012.
Action: Alma will plan for the next meeting to be half business meeting and half demo meeting

6. Future website. This summer Adán will be migrating the ALZAR page on the SALALM site to a Stanford University server. The new ALZAR site will be managed via Drupal. Suzanne, Marisol and Alma have already worked out what they want to be on the new site regarding the homepage, the mission, goals, etc. This file will be sent electronically to Adán by Suzanne so this work can be incorporated into the new Drupal site.
Action: Adán will migrate the page from the SALALM server
Action: Suzanne will send recommendations for website files to Adán

7. Announcement of new co-chair. Suzanne M. Schadl (University of New Mexico) will be the new co-chair of ALZAR with Alma. Suzannne will be the junior chair/apprentice for 2011-2012.
8. RCL-Latino Studies. Via an e-mail, Ana María Cobos (Saddleback College) announced that there was a need for a new editor/s to oversee the reviews in the RCL. Suzanne volunteered to do it.
Action: Alma will make sure Suzanne and Ana María get in touch during this SALALM meeting.

9. New Business.
Panel for 2012 conference. Marisol charged herself with the effort to organize an ALZAR sponsored panel for the next SALALM meeting. It is hoped that the 2012 theme (Popular Culture) will attract presenters. There were panels in 2008 in New Orleans and 2009 in Berlin, both of which were well attended, but there were not any for  2010 in Providence or 2011 in Philadelphia.
Action: Marisol will put out call for 2012 conference.