Panel 13 – Paisajes editoriales: De la imprenta del siglo XIX al libro electrónico


SALALM 61, Panel 13, May 13, 2016, 9:00am-10:30am
Moderator: Matthew Hill (Brigham Young University)
Rapporteur: Daniel Arbino (University of Arizona)

Presenters: Lourdes Quiroa Herrera (Biblioteca Daniel Cosío Villegas, El Colegio de México), Maria Pizarro Prada (Iberoamericana Editorial Verbuert), Pura Fernandez (Centro de Ciencias Humanas y Sociales, Madrid)

Matthew Hill, Latin American and Iberian Area Studies Librarian at Brigham Young University, introduced and moderated the panel of three presenters from three institutions, who focused on the increasing interest in ebooks and electronic resources in the Spanish-speaking world.

Lourdes Quiroa Herrera, on behalf of José Manuel Morales del Castillo and Micaela Chávez Villa (Biblioteca Daniel Cosío Villegas, El Colegio de México), presented on El ABC de la ABD: usuarios y desarrollo de colecciones en la Biblioteca Daniel Cosío Villegas (henceforth the BDCV).

Quiroa Herrera explains that at the BDCV acquisition-on-demand has emerged as a viable strategy of collection development. At this moment, they are currently trying to optimize the processes of selection and acquisition of e-books in order to quickly attend to the information needs of the academic community in the Colegio de México. Increases in electronic acquisitions have been made via ILL and patron recommendations for purchases among other outlets.

Thus Quiora Herrera offers a possible solution to continue collection development: further implementation of on-demand-acquisition program based on market offerings.

Adquisición Bajo Demanda (ABD) is a model of selection and acquisition of titles that permits the user to discover them in the catalog and use them. The characteristic of this model is that the works do not belong to the library, it acquires them after analyzing the user stats.

The BDCV offers the following models of ABD: patron-driven acquisition; evidence-based acquisition; interlibrary loan purchase on demand; and pay-per-view.

Quiroa Herrera explains that there are both benefits and risks with this model. The benefits include rapid access and use of the work that the user requires. There is also less dependency on interlibrary loan and the acquisition of titles that the users are using. Furthermore, staff can focus their time on other activities and there is less administrative work focused on acquisition processes. However, there are risks as well: not every text is available in electronic format, those texts that are available fall prey to changing models of business that the supplier may implement, and finally, there may not be enough budget to attend to the demand.

From there, Herrera discussed the process of implementing the program at the BDCV, from creating a committee to analyze the selections to interviewing and evaluating the suppliers. She concludes that ABD systems are a strong alternative to the development of traditional collections with more user agency and that they could be a worthwhile and good solution for collection development at BDCV.

Maria Pizarro Prada, Iberoamericana editorial Verbuert followed with her presentation “Plataformas de préstamo y venta de ebooks: el punto de vista del editor”

Pizarro Prada’s presentation discussed the difficulties that arise for editors when dealing with ebooks, such as why they cannot be sold chapter by chapter, why are they not available in this format, etc. Pizarro Prada’s main argument was to challenge the notion that ebooks are considerably cheaper to produce than paper copies.

In fact, the presenter showed a series of statistics to suggest that the price differential is not as stark as one might assume.  Ebooks cost 400 euros for proofreading, editing, and corrections – the same as paperback. Cover design, like paperback, are around 300 euro. Typesetting is 75 cents per page to convert it into Epub, a contrast from the 600 euro in paperback. Only paperback has to deal with print, 1000 euros. There is financial difference here that favors ebooks, but other factors play a role. For instance, compared to the number of hours and editor invests on a book, ebook takes more time: files have to be prepared for each platform, keep track of modifications, updates, metadata, etc. quality filters explains here too (if amazon suddenly decides to move isbn to above copyright, this must be changed by the editor throughout their ebooks to meet those needs, some sites require isbn with dashes, others no.) All of these different platforms and revisions take time. Of course, metadata and all of the required elements must also be changed.

Pura Fernandez, Profesora de investigacion, Centro de Ciencias Humanas y Sociales, CSIC, Madrid then presented on “El mapa de la edición literaria en las lenguas ibéricas: el proyecto internacional EDI-RED y la colaboracion de los bibliotecarios.”

Fernandez presented a summary on the collaborative labor between research groups and librarians focused on digital platforms to foster their projects.

Fernandez talks about the increasing interest in cartoneras which were born out of economic and systemic crises in Latin America (and also Europe). Thus there is an interest in how these editions come to be and circulate and how they reveal these crises. These editions, considered ephemera, are becoming wildly popular in library collections and as art objects for their uniqueness (often hand-painted or artistically designed).

The EDI-RED is a project that encompasses countries from all over the world dedicated to recovering cultural heritage, documenting it and putting it on the internet to show how this cultural heritage, such as cartoneras, are produced so that other others can access it. Their main focus is on all languages emanating from the Iberian Peninsula.

They collect ephemera from all time periods using electronic formats. They also interview the publishers of the ephemera. This is creating a new focus to study literature and culture by considering innovative ways in which the editor and publisher are impacting and forming the canon.

This concluded the three presentations and the moderator opened it up for questions and answers.

Pura Fernandez began the session commenting on the costs of e-publishing and her surprises at just how expensive it is. And asked if the ebook is considered the same value as a paper back to which second presented no specifically due to the ephemeral aspect of it and expanded on the costs of ebooks and the fact that a lot of people still buy paper books which means that the editor in fact has two costs – one cost to produce the book and one to produce the ebook.

Matt Hill, BYU asked Lourdes Quiroa Herrera if at what level she has implemented ABD at her library. Quiroa Herrera replied that they are nearly ready to completely implement using the 4 top candidates that she showed in the presentation, an analysis remains. Her colleague, Michaela Chavez, Colegio de México, chimed in to support Lourdes, that they’re still negotiating costs and that they don’t have a predecessor in Mexico to really follow and so that is holding it up a bit. Also, it is the library that must provide the equipment to achieve some of the work and this also complicates issues.

Lief Adleson, Books from Mexico, asked Lourdes Quiroa Herrera about the criterion that they used when working with suppliers and specifically a sort of guide that they consulted.

Quiroa Herrera (and later Michaela Chavez) discussed that they rely on the users and the statistics emanating from the amount of times users consult a work and how they also try to work with suppliers to discuss the best conditions for purchase so that the suppliers meet the conditions that they have in mind to facilitate integration

Lief Adleson then turned to Maria Pizarro Prada and asked her if his understanding of her presentation, that she is not enamored of the process of digital production, is correct and how she views the future of publishing then.

Pizarro Prada answered that currently about 3% of the publishers sales come through ebook sales but that if these books aren’t available online, it is still also hard for her to sell it in paper. So there is a need to keep collections online for point of visibility and she also believes that young scholars continue to show interest in ebooks, even if it is just to confirm that they want the paper book. Again, more visibility. Also the need to manage folders of excel sheets with all of this information – the profession needs academic librarians who can dedicate more time to this field.

Lief Adleson then responded that he had another question – he has the impression that there are winners, people/companies making money, that are using the systems for financial benefit and that will continue to shape the future. Could Maria Pizarro Prada identify some of these groups that may see it that way.

Pizarro Prada suggested that the companies making money include the suppliers of platforms and those providing storage. The editor also loses money with ebooks because with paperbooks, they eventually fall apart and the library has to buy a new copy, which is good for the editor.

Moderator Matthew Hill closed the session by thanking the panelists.


Panel 14 – Luso-Hispanic Resistance and Re- silience: Primary Sources in the Collections of the Li- brary of Congress

Luso-Hispanic Resistance and Resilience: Primary Sources in the Collections of the Library of Congress

SALALM 61, Panel 14, May 13, 2016, 9:00am-10:30am
Moderator: Katherine McCann, Handbook of Latin American Studies
Rapporteur: Hanni Nabahe, University of Arizona

Presentation 1:
The Mexican Revolution and the United States Website (Library of Congress)

Speakers: Barbara Tanenbaum, Consultant Hispanic Division; Tracy North, Social Sciences Ed., Handbook of Latin American Studies


Overview of this conversion project—there has been an earlier iteration on the website, but the formatting (style, template, etc) has recently been updated, which required meetings to discuss where the site would live, look, and most appropriate location within the LoC’s website. It will be listed with the exhibitions even though it was never a physical exhibition. However, much of the process resembled designing a physical exhibition.

Template: one with content, the other with metadata—resulted in a 250pg document

This is the first online exhibition for the LoC. It was renamed so it would be listed under M in the list of physical exhibits.


Around 2007, Barbara noticed the importance of 2010 for the Independence and Revolution. Not much is held on the Independence, so the decision was made to focus on the Revolution. However, donor approached where either ill or not interested. It was decided to collaborate with San Antonio. Ultimately the decision was made to use a website for the exhibit vs doing a physical, which changed the audience to student and scholars instead of the general public. It was also noted how many materials on the Revolution are available in all areas of the LoC. Extra funds from the previous year’s exhibition budget allowed it to be translated so it could be bilingual.

Challenges: the exhibition would not be a very happy one, which is what is one of the goals at LoC. Highlights from the online exhibit:

Prelude section:

  • Letter by Guerrero with war’s budget
  • Posada (one of the best collections, after Hawaii)


  • Corridos (you can listen to a couple—Arhoolie allowed the use of their materials as long as they were referenced. Audio only available for streaming, not download)
  • Map of the Tragic Ten Days, GIS was used (#24 is highlights the Spanish translation)


  • Atlas of the Mexican Revolution with stats (shows off the way the LoC is doing full-text digitization)
  • Salvador Toscano filming of the Revolution—video of “Vaccinating to Keep the Disease Down” (side note: Pancho Villa signed a contract with a movie company—that is why he didn’t fight at night since it could not be filmed)
  • Notable battles of the Revolution
  • Women in the Revolution:
    • Viewpoints (includes video)
    • Individual Women (Four Prominent Soldaderas – shows a clipping that tells of a female leader)

U.S. Involvement

  • LoC holds the presidential papers up to Hoover (after FDR, they have their own libraries)
    • Taft’s letter about being glad he didn’t have to send troops when Madero was murdered
    • W. Wilson refused to recognize Huerta

The End of the Revolution

  • For the exhibit, it ends in 1917 with the writing of the Constitution (includes digitized Diario Oficial of the Constitution of 1917)
  • Alvaro Obregon vision for the nation
  • Six original plays by Brigit O Caro (sp?) , in the original typescript

Presentation 2:

Examples of Resistance and Resilience by Writers in the Archive of Hispanic Literature on Tape

Speaker: Georgette Dorn, Chief Librarian, Hispanic Division

As articulated by Poets and Fiction

750 audio recordings

Cultural, ethnic, political

Authors include Nicolar Gillen (Cuba), Jorge Icaza (Ecuador), Juan Rulfo (México)

Repository was started in 1943 by Francisco Aguilera, specialists. Librarian of Congress asked him to record poets–includes 9 Nobel Laureates and other notable poets.. Georgette Dorn came next. Recorded on magnetic tape, most recorded off site in foreign countries and events. Since 2011, recordings are done in digital format and done at the Packard campus.

Recordings are in a number of languages, including Catalan, Guarani, Papamento, Zapotec, etc.

In 2015, Catalina Gomez & interns developed a project to digitized the archive, now available on the website with 5 being added every month.

Highlights (in slides):

Nicolas Guillen (Afro-cuban), Jorge Icaza (Indigenista), Juan Rulfo (Indigenista)

Presentation 3:

Documenting Resistance and Resilience in Brazil: The Library of Congress Field Office in Rio de Janeiro

Speakers: Carlos Olave, Head, Hispanic Reading Room; Igor Fazano, Acquisitions Specialist, LC Rio Office

  • Monographs: 8065 acquired just in 2015

Many materials from NGOs since they are not allowed to have websites or publish their materials. Can be searched on LC.

  • Serials: 2000+ titles, 225 offered to CAP
  • Cordel: 13,000+

Unique way of reporting materials (booklets/pamphlets)

  • BPG: (posters)
  • Web Archive

Collection analysis (as seen on slides):

  • 1st slide: scandals
  • 2nd slide: marginalized people
  • 3rd slides: subjects that are interrelated
  • 4th slides: quilombos (settlement inhabited by escaped slaves)

LC has a very comprehensive collection thanks to the places where the Rio office is able to collect from, and because they are based in Brazil.

Questions to Presenters:

  • Laura (didn’t catch last name), University of Georgia

Brasil resources only in LoC, because of legal issues. Cordels are available off site and

  • Male, University of Pennsylvania

How do you acquire materials?

They approach all kinds of organizations—payment is not required, but time is

Voyager is more complete since there is more loaded there than in OCLC, those are preliminary record (cataloging backlog)—for materials not found on OCLC, you can contact LoC directly to request those be addressed

  • Tracy North:

Social media—her division is being fed to the main LoC Facebook feed and to the new Area Blog, 4 Corners of the World (Katie discussed this for a few minutes)

Panel 15 – Theory and Practice of Librarian- ship: Two Case Studies


SALALM 61, Panel 15, May 13, 2016, 9:00am-10:30am
Moderator: Micaela Chávez Villa, El Colegio de México
Rapporteur: Víctor Cid Carmona. Biblioteca Daniel Cosío Villegas, El Colegio de México.

Donna Canevari de Paredes
“South to North: The story of a Latin American Studies Collection and its Impact on the Development of Collections in Support of International Studies”.

Donna Canevari abordó el desarrollo de la colección de impresos para estudios latinoamericanos procedentes de varios continentes y coleccionados por cerca de 60 años.

En particular, se refirió a la colección de la doctora Beatte Salz Rosa (1913-2006), socióloga y antropóloga, de origen alemán, con estudios en Inglaterra y Estados Unidos, que desarrolló la mayor parte de su carrera académica en Puerto Rico, y que, al retirarse, se trasladó a Saskatoon, Saskatchewan a finales de los años 1970 para vivir con su hermana Judith Kent. La Universidad de Saskatchewan recibió dicha colección, con lo que enriqueció la colección general y fortaleció su acervo sobre América Latina.

La mayor parte de colección de B. Salz se recibió en 2003 y, posteriormente, una colección complementaria más pequeña en 2006. Se trata de una de las donaciones más relevantes a la Biblioteca, durante la primera década del siglo XXI.

A continuación, Donna Canevari de Paredes se refirió al proceso formativo de la Dra. B. Salz, que estudió en Cambridge University y después, migrada a Estados Unidos, lo hizo en Ohio State University, y en New York, donde obtuvo su doctorado en Sociología en 1950. Inmediatamente después se trasladó a Ecuador y Perú para hacer investigación de campo y en 1954 aceptó un cargo en la Universidad de Puerto Rico, en Rio Piedras.

La Colección Americana de la Dra. Salz se compone de 2185 títulos, que se pueden recuperar desde el catálogo de la Biblioteca, las obras fueron publicadas desde la primera mitad del siglo 19 hasta finales del siglo XX. Por la relevancia de las obras que la integran, la colección ha fortalecido los recursos de investigación en ciencias sociales sobre América Latina con que cuenta la Universidad, lo que ha incrementado la investigación sobre el área.

Fernando Erasmo Pacheco Olea, Viena Muirragui Irrazábal, Edwin León Plúas.
“La biblioteca universitaria ecuatoriana: perspectiva actual y reflexiones”

Los autores abordaron la situación actual de la gestión y organización de las bibliotecas universitarias ecuatorianas de carácter público y privado. El análisis que hacen los autores se enmarca en lo dispuesto en la Ley Orgánica de Educación Superior, aprobada por la Asamblea General, el 12 de octubre de 2012, que establece que la evaluación de la investigación constituye uno de los indicadores de calidad en las instituciones de educación superior.

Presentaron los resultados de un estudio aplicado a más de 50 universidades ecuatorianas en el que se consideraron entre otros, los siguientes aspectos:

–        Número de Alumnos
–        Tamaño del acervo
–        Tipo de catálogo
–        Acceso a recursos digitales
–        Préstamo de material fuera de las instituciones
–        Personal

Explicaron que las universidades deben evaluarse cada 4 años para obtener una acreditación, con el objeto de elevar la calidad de los servicios que ofrecen.

A partir de los resultados obtenidos consideran que es necesario:

–        Personal capacitado para satisfacer necesidades de los usuarios
–        Pasantías en otras bibliotecas para conocer diversos servicios: OPAC, catalogación, etc.
–        Mantener catálogos actualizados (formar consorcios)
–        Fomentar el uso de software libre
–        Alfabetización informacional, fundamental para las universidades
–        Generar datos estadísticos públicos
–        Disponer de estándares nacionales que faciliten el diseño de servicios y la valoración de los mismos

Sesión de preguntas:

Donna Canevari, University of Saskatchewan, hizo las siguientes preguntas a Fernando Pacheco:

¿Si no hay presupuesto como pueden tener acceso a recursos electrónicos y como los pagan? Cada año se debe negociar con el rector para tratar de conseguir presupuesto y mantener el acceso a los recursos
¿Existe alguna red o consorcio que les permita negociar mejores tarifas por los recursos? No, en una región específica del país, el autor trato de negociar títulos digitales y físicos, pero la normativa interna no permite por ahora dicho tipo de convenios.

Eudoxio Paredes, University of Saskatchewan, preguntó a Fernando Pacheco:
¿Quién asigna las becas en Ecuador? El estado ecuatoriano.

¿A qué nivel son los estudios de bibliotecología en Ecuador? A nivel de licenciatura en tres instituciones educativas, están tratando de formalizar un programa de maestría en la disciplina.

¿Cuantas universidades hay en Ecuador? 57 acreditadas

¿Hay un organismo universitario que regule la creación de universidades? si, el Consejo de Educación Superior, el Consejo de Evaluación, Acreditación y aseguramiento de la Calidad de la Educación Superior y la Secretaría de Educación Superior, Ciencia, tecnología e Innovación. Son filtros que han generado el cambio y hacen posible la movilidad de estudiantes.

¿Ustedes regresan anualmente a Ecuador a compartir lo que aprenden? Sí, es parte de la beca, regresar y replicar, inicialmente en nuestras instituciones.

¿Existe un Colegio de Bibliotecólogos? No existe, hace falta ese tipo de organismos rectores.

Donna Canevari y Eudoxio Paredes intervinieron para explicar el modelo de estudios bibliotecológicos en Estados unidos y la acreditación de la ALA.

Enrique Camacho, UNAM a Fernando Pacheco:
¿Cuáles son las carreras que se imparten en la universidad de Milagro?

La Universidad Estatal de Milagro tiene cinco facultades: Salud: enfermería, nutrición, terapia respiratoria; Educación: comunicación, diseño gráfico, psicología; Ciencias de la ingeniería: ingeniería en sistemas e ingeniería industrial, Facultad de Semipresenciales: Educación inicial, Economía, Gestión y turismo.

Enrique Camacho a Donna Canevari:
¿Cuál es el impacto en las áreas humanísticas de la colección sobre estudios latinoamericanos de la Dra. B. Salz?. Existen varios programas en Ciencias sociales y humanidades interesados en la Colección.

Víctor Cid, El Colegio de México, a Fernando Pacheco:
¿Existe legislación estatal relacionada con bibliotecas? Existen asociaciones y gremios, pero no una legislación específica.

Panel 16 – Roda-viva


SALALM 61, Panel 16, May 13, 2016, 9:00am-10:30am

Moderator: Alison Hicks, University of Colorado, Boulder.
Rapporteur: Melissa Gasparotto, Rutgers University

Jade Madrid, Research and Instruction Librarian, Tulane University.
Straight to the Source(s): Research guides at the Latin American Library

Madrid engaged in a long-term ongoing makeover project for 21 research guides organized across discipline and format. The move to LibGuides v. 2, a new Latin American Library website, plus a new Primo discovery layer prompted the changes in 2015. Goals were to make guides friendly, integrate technology, and give good visibility on home page. The research guides were integrated into Primo and displayed along with search results. Every guide has a primary sources tab. Some guides have class tabs. Madrid approached Libguides as conversation to distribute info through various means and ask for feedback. Through list-serves and social media. She found them to be a helpful outreach tool.

Orchid Mazurkiewicz, Director, Hispanic American Periodical Index (HAPI)
HAPI’s Journal Evaluation, Part 2: The Faculty Survey

Mazurkiewicz presented on a survey HAPI undertook as part of a larger journal project. The goal was a systematic evaluation: assess HAPI content, identify the most important journals, identify titles for deselection. She noted the distinction between assessing quality and excellence. Latindex was used to help assess quality, while: SCIELO, ISI, SJR and Redalyc were used to help assess excellence. There was no data for ⅓ of titles. This analysis resulted in lots of lists: Top titles by impact factor, top by download, etc. A third measure, value, was also added.

It was important to identify a journal’s role in field relative to other titles. There are 62 subject areas within HAPI. Qualtrics was used to collect info on influence of each selection of titles in each subject. 676 experts identified who got the customized survey for that field and asked to assess contents, roles, influence compared to other titles in the field. 248 responses were received. Some fields got lower return rate. Both sets of data (spreadsheets and Qualtrics) pulled together in Filemaker for each title and an easy to search relational database was created. Sometimes this large amount of data is contradictory. Some journals have no data from part 1 but a number from part 2 (experts rate highly, but nothing in indexes). The survey resulted in 140 recommendations from scholars on what additional titles to add to HAPI. Some of those are duplicate suggestions from  multiple scholars. The data was not totally useful for helping decide what to keep in HAPI and what to drop, and some gaps remain.

Anne Barnhart, Head, Instructional Services, University of West Georgia
Who’s next? Notes on training the next generation of librarians

Barnhart has been teaching at UIUC iSchool in LAS librarianship since 2008. She has developed a new course using FIL Guadalajara as a laboratory and pitched a course for Fall 2015 Library & Information Resources for Spanish-Speaking Populations. She got an independent study student to help develop it the summer before. Students picked a library to investigate the Spanish speaking population there.16 enrolled students were interested in public libraries, 5 in academic libraries, and 1 prison in libraries. Sample assignments included reference questions, assessing information needs. 10 students went to FIL. In Fall 2015 the course was an 8-week class but feedback said it should be 16 weeks so Fall 2017 will be 16 weeks. Students, some of whom had never left the country before, recognized that they were getting a perspective that perhaps gave insight into how their patrons felt,  including empathy after having been in another country without language skills. The group visited a couple public libraries to see what Mexican concept of a public library was.

Michael Scott, Bibliographer for Latin American Studies and Iberian Languages, Georgetown University
The Newest Novedades: Using Social Media for Collection Development

Scott discussed the problem of “too much stuff” on Latin American publishing on the web. However writers, publishers, translators, bookstores, record labels and cultural orgs are all on social media. These can help you find out about important people and publications. Create separate lists for Brazilian publishers, for example, on Twitter.  Searching hashtags can be helpful #novedadesliterarias, #historia, #futbol #livros. You can query your Twitter lists. Twitter also has an advanced search under More Options. The advantages of engaging social media for collection development includes the potential for a personal connection with authors, publishers, etc., tweets are immediately seen and are short, and librarians can also choose to use it passively. Disadvantages: the personal connection can be odd, limited character space, lack of context (reprint vs new pub?), can be overwhelming. Facebook seems to be more popular with publishers, but some authors also have FB pages. Literary magazines and cultural orgs are also active on FB. Film series, and other events, can let you know of things for collection. You can create groups on FB like Twitter, to help filter. Advantages: posts tend to have a broader focus. Maintained pages tend to be very current, and it’s easy to contact page owners. Disadvantages : the new search feature doesn’t work so well, there is lots of advertising, and it is hard to use passively. It can also be overwhelming. Scott recommended Follow/like based on research and teaching interests at your institution. This can also lead to invitations to present at your institution. Newsfeeds like Feedly can also help. Bookmark links to titles sorted by country, region, vendor, etc.

Betsaida Reyes, Librarian for Spanish, Portuguese, Latin American, and Caribbean Studies, University of Kansas
Digital Repatriation: Returning Guatemalan Broadsides Through Digital Access

Why digital repatriation? At a no-host during SALALM in Salt Lake City, Dan Hazen noted that buying trips aren’t just about bringing things from LA to US, but are an exchange. Reyes undertook a broadside digitization project, to connect Guatemala and University of Kansas. She wanted to share beyond the institution. When she attended FILGUA in Guatemala she went to the Biblioteca Nacional stand at the fair to get good contacts for the project and visited the Biblioteca Nacional the next day. She spoke to library director and Head of acquisitions about the collection Kansas had and why there was a tradition of Central American collecting there, and about the digitization project. She was not asking for support from them, except as a partner for sharing/distributing the materials. The broadside collection is part of the Griffith collection, and includes ephemera, broadsheets, manuscripts from the late 18th c to ~1920. UK digitized 611, over 400 Guatemalan broadsides from 1822-1920 (stopping there because of copyright). Biblioteca Nacional providing access to digital surrogates through their blog, but they are not particularly visible or well described on their site. The next step is to take all the data and image files, put them on an external hard drive and send them to the Biblioteca Nacional – they could do Spanish language cataloging and make images available on their own server.

Ricarda Musser, Director for Acquisitions and Catalog- ing, Ibero-American Institute, Berlin Latin American Cultural Magazines (1860-1930): Acquisition and Digitization in the Ibero-American Institute Berlin

Musser took an acquisition trip to Lima in 2009 where she identified 3 cultural magazines: El Peru Ilustrado, Prisma and Actualidades. Funding came through 3 years later, to acquire and digitize 80 titles from LA and Caribbean, from 1860-1930. The funding included acquisition trips, scanning equipment, filling gaps in existing runs, etc. Cultural magazines are so important because they were interdisciplinary, written for everybody, on a wide range of topics. They reflect a huge diversity of genres and text types, are richly illustrated, and include ads for companies and products. They have a high cultural and social relevance, show intervention of intellectuals and artists into political and social life and played an important role in the development of a cultural and national identity. They also how international relations and have a high relevance for researching in different disciplines. Special pages for women are of high interest to gender studies. The digital collection “Cultural Magazines of Latin America” launched in 2014. Links from OPAC to other institutional digital projects (Memoria Chilena, for example). Pdf downloads are available through a 3-language platform. IAI Home–>Collections–>Cultural Magazines. Project ends Dec. 2016. 70 digitized titles, 6 titles in microfilm, 6 titles linked to other institutions. Season II funding application has been submitted and Argentina, Brazil, Cuba, Colombia, Peru are targeted. Additional list of titles will be digitized with the IAI’s own funding.


O Mazurkiewicz noted that Musser has a paper published in the next set of SALALM papers. B Alvarez asked Musser to comment on copyright issues. Ricarda noted that it’s difficult to find someone to ask and if they’re not sure, they’ll still do it. For some titles they get permissions. They will honor takedown requests. The penalty is only 60 Euros per issue, which they’re willing to pay. Most times they hear back that this is a great project because most journals or orgs in LA don’t have funds to do it themselves.

AJ Johnson asked Mazurkiewicz: how do the physical collections in HAPI work? Mazurkiewicz noted that for the list of titles they index, some are acquired in print, some digitally, some both. Clarified that when she talks about their collection, it’s about all of those.

Jana Krantz asked Musser if there was collaboration among other libraries to fill in gaps in title runs. Musser answered that yes, some holding institutions like Memoria Chilena help, sometimes libraries in US has copies to loan for digitization. Ultimately it is not possible to acquire all missing issues.

Peter Johnson asked Musser and Reyes: have these projects stimulated marketplace in that other collections may be available for purchase or otherwise incorporating into your projects. Reyes didn’t think so.  Musser responded that during acquisition trips she made contact with vendors and collectors who continue to help provide missing issues. They can suggest related titles, even when they don’t have the needed issues. Making connections during trip to Peru yielded so much info about new titles that Peru is included in second phase of project. Collectors who do not often sell have seen the project and are not interested in sending issues. AJ Johnson asked about these collectors – have any expressed interest in lending rather than selling? Musser said no, but noted that in Peru, there is one vendor who plans to make facsimile editions.

Reyes asked Scott: how do you prevent your FB feed from getting overly tweaked, preventing visibility of the posts. Scott suggested using the groups feature. As FB improves searchability that could be the solution, as well. Keeping your followed groups on the smaller side also helps. Use Ad-block on Chrome.

Peter Johnson asked Anne Barnhart- in light of SALALM scholarship, if you took in demographics on the students, what is their substantive knowledge of the Spanish-speaking world? They have ambition to work with this population, but what is their background? Barnhart said group was fairly mixed. Such a high number were interested in public librarianship – this course maybe gave them a leg up in the market in the Chicago area. Some students were heritage speakers. Johnson noted that a public library background was no reason not to award scholarship for these kinds of students. Barnhart noted trepidation offering this class with public library focus, as she didn’t have the background. But since it was requested from students she offered it. Peter Jonson wondered if there was a need for SALALM involvement in these kinds of public librarian training/conference/prof develop opps, as members have a lot of important niche knowledge to share. Barnhart noted how important it was to help provide such a broad view of the Spanish-speaking population – very diverse in demographics and info needs.

AJ Johnson asked Madrid how much these guides were done from her own vision and how much she surveyed other guides. She always looks at other LA guides to help find more sources to include. For the design aspect LibGuides are limited and there aren’t many options so she didn’t spend a lot of time looking at design of other guides.

Hicks asked Mazurkiewicz: how did you decide who to send survey to? Mazurkiewicz said the HAPI intern at that time  was an academic and started hunting around different univ. pages to identify prominent names in each field and get their contact info.

Peter Johnson  asked Mazurkiewicz: to what extent did you rely on list of contributing editors to find names? Mazurkiewicz was not sure.

Lara Aase asked Mazurkiewicz: how was your 36% return rate in comparison to standard? Mazurkiewicz noted that while it was solid, she didn’t look at statistical significance.

AJ Johnson asked Mazurkiewicz if it will be written up and distributed? What else will you do with this? Mazurkiewicz said it’s been on the to-do list. Part One was presented a couple years ago at SALALM, and she’s now working with an intern to help analyze the data and write up the project. But still need to deal with the results themselves for HAPI. Doesnt’ want to embarrass certain journals that may not have ranked well. Reyes asked Mazurkiewicz about the process for creating an in-house database. Orchid noted Filemaker was used because they had experience with this, but that they also contracted with an outside expert to build the database structure and import data from two sources, which was a little outside their in-house expertise. Musser said that there is another open source software commonly used in German research and university libraries, but it was not possible to build  a search platform for 3 languages with it so they contracted with an outside company who had developed those components, and paid for those. The IAI’s small IT department couldn’t handle that in-house.

Opening Session and Keynote Address

SALALM 61 (2016)
Opening Session and Keynote Address
Monday, May 9, 2016

Welcoming remarks:

Paloma Celis Carbajal, SALALM President 2015-2016, University of Wisconsin-Madison

Martha R. Sites, University of Virginia

Fernando Opere, University of Virginia

Miguel Valladares-Llata, SALALM Local Arrangements Committee Chair 2015-2016, University of Virginia

Keynote address:

Dr. Charles R. Hale, Director of LLILAS Benson Latin American Studies Collections, University of Texas at Austin

Latin American Studies Unbound: Finding the ‘Sweet Spot’ of Collaboration between Collections and Scholarship/Teaching

Rapporteur: Daisy Domínguez, The City College of New York, CUNY

After the opening remarks, President Celis Carbajal introduced keynote speaker Charles R. Hale, Director of LLILAS Benson Latin American Studies and Collections at the University of Texas at Austin. Dr. Hale’s article “The Future of Latin American Studies” (Americas Quarterly, 2014) was one of the texts that inspired her for the conference theme.

Dr. Hale thanked Celis Carbajal for the invitation. The Benson Collection and its librarians have played a big role at SALALM. The LLILAS Benson partnership between faculty and librarians began in 2011. At first, the goal was efficiency and communication, but in time, it has become a space where disciplinary and physical boundaries are transcended as manifested by workflows, projects, and initiatives. Partnerships like this can serve as a blueprint for internationalization of higher education. Idea came from adversity; retirement of Hartness in 2005 resulted in a long search and no director, Hale described growth and shifting of organizational culture assuming new identities as LLILAS Benson. Still lots of ambiguities, or creative tensions, that keep them challenged. LLILAS Benson has created this collaboration but still affirm identity of each. The most emblematic initiatives have resulted not from the leadership team, but from the various actors – librarians, faculty, graduate students, and professional staff – who have the same mission under the same space. Hale discussed four initiatives: Digital Archive of the Guatemalan National Police Historical Archive; Archive of the Central American Revolutions; and Primeros Libros Digitization Project; and Latin American Digital Initiatives (LADI). The post-custodial archival forms the centerpiece of the LLILAS archival enterprise and the shift must be achieved collectively through a coalition of Latin American libraries across the country. LLILAS’s guiding principles are to seek horizontal and reciprocal relationships of knowledge production, replacing the imperial gaze from the north, exemplified in the open access movement; ethos of collaboration across intellectual communities – not just north and south but also between civil society intellectuals and university based counterparts – which is seen in post-custodial archival relationships; and a preferential option for scholarship and teaching that engages the world with a social justice lens. Rather than see Global Studies as a watered down displacement, we need a proactive blueprint that’s more vibrant and critically engaged and which requires a collaboration space between librarians and scholar teachers. We can set Latin American Studies on new course, unbound by past restraints and becoming ideal leaders for universities with an increasingly urgent mandate to understand and engage our troubled world.

Questions and Comments:

Matthew Hill (Brigham Young University) asked Dr. Hale to expand on challenges. Hale expressed concern that globalization is watering down the deep knowledge of area studies. Hale advised that we drive and lead rather than react to this process. We should push for collaborative projects in all that we do. It is not possible to have Global Studies without deep embedded Latin American Studies.

Paula Covington (Vanderbilt) asked whether LANIC is still being updated or has ceased to exist, noting that SALALM librarians use it as a teaching tool. Hale commented that it is alive and well but has changed form. It used to be part of LLILAS and a standalone center, but is now part of a much larger effort.

Paul Losch (University of Florida) noted that the University of Texas at Austin staff has the benefit of being in the same building and asked whether Dr. Hale had words of advice for places that are physically spread out. Dr. Hale thanked Losch for the great question. When partnership started, Hale had just read a New Yorker article about MIT where they put all manner of scientists in one space and how they kept meeting in the halls and coming up with serendipitous great ideas and how many Nobel prizes came of those conversations. There is something powerful in physical proximity; you see each other, have events together, etc. That said, a lot of work also happens when they are not physically together.

Suzanne Schadl (University of New Mexico) asked Dr. Hale to talk about joint appointments and the bureaucracy of making that happen. Hale noted that the idea started with a partnership. There were all kinds of bureaucratic complexities. There has to be a lot of dialogue, including the issue of merit-based raises. Replacements involve new type of negotiation. Diplomacy is also important.

Enrique Camacho (UNAM) exaltó la charla y preguntó si se puede extender a colegas latinoamericanos la visita al acervo. Hale mencionó algunas oportunidades pero notó que se necesita muchas más.


Executive Board Meeting I

SALALM 61 (2016)
Executive Board Meeting I
Tuesday May 10, 4-5:30 pm
James Monroe Room, Omni Hotel, Charlottesville, VA

In attendance: Hortensia Calvo, Peter Johnson, Paloma Celis Carbajal, Paula Covington, Daisy Dominguez, Gayle Williams, Laura Shedenhelm, Betsaida Reyes, Miguel Valladares, Barbara Alvarez, Jennifer Osorio, Micaela Chávez, Bronwen Maxwell, Mei Mendez, Ricarda Musser, Debra McKern, Rhonda Neugebauer, Lisa Gardinier, Teresa Chapa, Anne Barnhart, Roberto Delgadillo, Sarah Buck Kachaluba, Phil MacLeod, Irene Munster, Rafael Tárrago, David Woken, Leif Adleson, AJ Johnson, Orchid Mazurkiewicz, Nelson Santana, Craig Schroer, John Wright, Alison Hicks

I. Call to order by President Paloma Celis Carbajal (4:10 p.m.)
II. Approval of minutes of SALALM LX as distributed via email:
III. Reports
A. Officers

1. President, Paloma Celis Carbajal:
In the interest of time and in light of regular President’s Messages on SALALM website no report to give aside from a brief mention that there will be an assessment component to our GoToMeeting subscription to evaluate what worked, what didn’t work and to establish some best practices for SALALM groups meeting virtually.

2. Vice-President/President-Elect, Daisy Domínguez: No report

3. Past President, Luis González: No report

4. Executive Director, Hortensia Calvo:
Provided documents concerning SALALM membership that indicate group is on-track. Membership numbers appear slightly lower because figures are from were pulled in middle of fiscal year. It’s likely that the figures will increase with membership renewals in the fall. Overall, financial SALALM is sound.

Carol Avila has been promoted. She only works 2/3rds time but still gets everything done. Her salary has been raised and her title changed to “Senior Program Manager”
Secretariat has been working on the current UVA meetings as well as the upcoming meetings in Michigan & Mexico City.

5. Treasurer, Peter Johnson: A link was sent to LALA-L before the conference with a link to the Treasurer’s Report located on the members-only section of the SALALM website.

$1,002,427 = Total assets
$4,044 = Total liabilities
$106,161 = Yearly revenue
$37,700 = Senior Program Manager salary (biggest ongoing expense)

Income stream:
In relation to income stream, it appears that membership believes in what we’re doing as shown by:
$20,000 (approx.) in membership renewals
5,700 in contribution to various scholarship and award programs (including Enlace) and
$1,000 (approx.) in goods for the Enlace raffle. This indicates that we are meeting the recommendations for a charity organization.

SALALM Endowment is managed by a professional firm that manages billions in retirement/investment benefits. SALALM is adhering to IRS requirements for distribution of money to support programs.
$974,124.81 = Total endowment (this is the adjusted figure from the end of the conference). The endowment is down a bit due to the slower economy.
$27,000 = Investment income from the endowment (money is invested very conservatively in a mix of equities, stocks & bonds and real estate).

Main concern is that we maintain and increase our membership. SALALM members are asked to spread awareness of SALALM among colleagues and, particularly, students. Conference costs need to be monitored. Collectively, this is being done well. If an endowment of $1,000,000 is reached we will be able to reduce the management fee; we’re about $25k away from that goal.

6. Rapporteurs General, Craig Schroer & Nelson Santana: No reports

B. Members-at-Large:
1. Melissa Gasparotto: No report
2. Sócrates Silva: No report

3. Teresa Chapa:
Follow up to request to look into how other groups pay for their conference coordinating. Two reports. One report from the Music Library Association which has about twice our membership and they pay for conference coordination through the cost of the hotel room (approx. $200 more per room). Art Library Association (ArLiS) has additional revenues from membership, including a journal. They are also a larger group than SALALM with about 1,000 members and 800 conference attendees. ArLiS pays an outside person for coordinating conferences. Both MLA and ArLiS are noticeably larger than SALALM so their approaches don’t seem feasible for us. We enjoy lower conference costs because we don’t have a coordinator.

(H. Calvo) How much does the consultant cost? (T. Chapa) It’s not something that these groups share.

(A. Griego) Spoke with a friend who’s a member of MLA. Was told that they nearly went bankrupt one year because of meeting venues costs.

(J. Wright) A colleague who’s a member of an Eastern European family genealogy history group mentioned that they hire someone to book the hotel and coordinate meals and this person keeps whatever revenue is left over (thus the conference always breaks even).

4. David Dressing: Absent (prearranged)
5. Alison Hicks: No report
6. Ricarda Musser: No report

C. Executive Board Committees
1. Local Arrangements, Miguel Valladares (Hortensia Calvo reporting for Valladares)
133 people registered for all days of the conference (figures from prior to beginning of SALALM);
7 people registered for one day
34 tables for exhibitors
7 people registered for 1 day
34 tables for exhibitors (note that some exhibitors rent two tables)
$27,990 of conference revenue – this is on par with other years that have been successful and shows a healthy base.
Miguel says that there have been additional registrants (8) but we don’t know their precise statuses.

2. Finance, Sarah Buck-Kachaluba:
Thanks to Peter Johnson and Hortensia Calvo for the financial soundness they provide to SALALM; there was a significant profit at 2016 conference.

2017 and 2018 budgets including the keynote translation proposal of $200 for next year
Registration fee raised to $130 for members and $150 for non-members.
$500 for next fiscal year for web development;
Survey Monkey subscription
SALALM Scholarship amount increase from $5,000 to $8,000
$5,000 for Hazen Fellowship.

3. Bylaws, John Wright:
Bylaws and Operational Handbook updates have been uploaded to the webpage and some small fixes will be forthcoming.

Committee is anxious to hear Roberto Delgadillo’s report on the SALALM archives as this will necessitate an update to the Operational Handbook. Likewise, they are interested in details about the the SALALM repository as to its function so that this information may also be added/updated. The Dan Hazen Scholarship and various student scholarships also need to be documented.

The committee has discussed having a 3-year review cycle so that policies and procedures are re-vetted on an ongoing basis.

4. Editorial Board, Orchid Mazurkiewicz:
The SALALM 59 (2014) papers are at the printer. SALALM 60 (2015) is still pending. SALALM 60 will be dedicated to Dan Hazen.

Bibliography of Latin American and Caribbean Bibliographies (2010-2011) Manuscript for 2011-2012 should be completed and sent to binder this summer.

In the Bibliography and Reference Series, Rafael Tarragó’s manuscript on the Cuban Communist Party is being reviewed and edited.

Two Latin American Information Series (LAIS) publications in the works.

SALALM Repository has had 42 new items added, the majority of which were SALALM publications (19 items from annual meetings, 10 items from membership, etc.)

Melissa Gasparotto will continue to work with the group while considering have all publications go online and offering subsequent items in an open access model.

5. Membership, Adán Griego:
27 new members, this is consistent with typical years. Last year were 33 new members which was a record. A few years ago we only had 22 new members, so 27 is a good number. 10 new members attended yesterday’s orientation session, which is normal and what we typically see at the Happy Hour.

Each new member receives a welcoming message from Adan. Most join SALALM groups that are open to new member participation. All new members received a message about being paired with mentors; 6 new members took the offer and are being mentored.

Mention of column by Manuel Ostos, ICYMI (In Case You Missed It), published on the SALALM website covering cultural news. This column generates lots of hits for the website and all are encouraged to look at it. Whenever SALALM members attend an event or do something in which they’re showcased they should send a note about it to Melissa Gasparotto or Betsaida Reyes in order to highlight all of our contributions and, therefore, SALALM.

Scholarships Committee reports that 5 out of 8 applicants were funded and all 5 recipients attended the Happy Hour.

Membership Committee was asked to look into guidelines for honorary membership. A small committee formed of Victor Torres and David Wokken looked at these guidelines. The information they gathered was shared with Membership Committee which in turn made suggestions. These new guidelines are ready to be presented to PRI for their review and then to be forwarded to Executive Board.

Membership Committee has a nominee(s) to be considered by the Executive Board (under existing terms). Nominations will be shared with the Executive Board in order to be voted on in a closed session at the end of the current meeting. Names of confirmed nominee(s) will be shared with membership.

6. José Toribio Medina Award Panel, Sarah Aponte:
There were 3 nominations and the winner is Sarah Buck-Kachaluba for the publication Eugenia.

7. Nominations, Irene Munster:
SALALM electronic balloting transition was successful. Only 61% (138 people of 226) voted, a decrease from last year so Nominations will encourage greater participation in the future.

8. Outreach/Enlace, Teresa Chapa/Betsaida Reyes/Daniel Schoorl:
There are two Enlacistas at meeting, María Luisa Bocanegra, and Gustavo Urbano Navarro.

The funding model for scholarship winners has been changed to 100% support rather than 80/20 as the 20% was determined to be a limiting factor for attendance. Enlace is now offering a 3-year, rather than 1-year, membership. Tickets are available for sale.

Enlace is celebrating its 30th year, so there is a plan to ask membership to consider giving $30 for 30 years when paying their SALALM membership fees. This amount would be going into an Enlace endowment.

(B. Reyes) A note of thanks for UVA for supporting an Enlacista room for 6 nights.

(A. Griego) As a past Enlace chair, encourages someone to write about Enlace in C&RL News to promote this “hidden gem.”

9. Communications, Melissa Gasparotto:
Website visits have increased 20% in the past year. Number of pages visited is down but people are staying on the site longer which indicates that visitors are finding what they need more quickly and staying longer. Website has been getting a lot of visits from Russian web crawlers (probably being added to link farms).

A lot of referrals from our social media accounts (e.g., Manuel Ostos column). A lot of traffic is being driven by Facebook posts by Adan and the SALALM Facebook page management and Twitter posts being done by Alison Hicks. The Digital Primary Source group also gets a lot of visits.

Website migration is set to happen in June/July to move to a more robust WordPress setup on a Tulane server. Committee chairs will need to coordinate with website managers to determine what should be moved to the new website.

(O. Mazurkiewicz) Note that the Editorial Board proposed changes to the Medina Award which were subsequently approved.

(T. Chapa) Betsaida Reyes and her husband produced a video for the 30th Anniversary of Enlace in which they interview past chairs. An excerpt from this project will be played at Town Hall.

(M. Gasparotto) Communications Committee recommends that their committee not be limited to five people. There is often more work than can be readily done by five people and a more flexible, open means of enlisting the help of others. This would be useful to maintain continuity of services and share labor. Inquires about the process for opening up committee for additional people. (R. Delgadillo) This process question should go to PRI.

(P. Johnson) Enlace money is dedicated for Enlace but is currently handled administratively by being embedded in the SALALM conference account under a section for Enlace. At end of last fiscal year, Enlace had a pre-balance of $16,515.95. Enlace funds will–pending reporting details–be treated as a separate budget column in the future.

D. Task Forces/Other Groups:
1. Dan Hazen Scholarship, Peter Johnson:
Last year a task group was put together to work on establishing a Dan Hazen Scholarship.

The first year’s award ($2,255.00) went to Patricia Figueroa for her work on journals from Spain during the early post-Franco period. The SALALM website will have a write-up on this project, which is also being presented at a panel later in the current conference.

Those doing research or projects for professional development are encouraged to apply for the Dan Hazen Scholarship. Applications are due December 1st and are available to SALALM members who’ve been with the organization for four or more years.

IV. Future meetings
A. 2017: University of Michigan-Ann Arbor, Barbara Alvarez:
There are two hotels as well as dormitory options. Prices will range from $40-$170 for double. Budget proposal has been submitted to Finance Committee.

Host institution will cover about $7,000 of conference.

A theme is in development. Possibly a focus on early Americana and trans-Atlantic materials as they are well supported by the William Clements Library (UM – Ann Arbor).

A possible day trip to Detroit is under discussion.

The proposed conference dates are May 20-24, 2017 (Saturday-Wednesday before Memorial Day).

Sarah Buck Kachaluba (provides budget details):
Total projected income: $28,325
Total projected expenses: $21,386 (Note: includes $200 for translation and $1,000 increase in Presidential Fund).

Celis-Carbajal: This year’s Presidential Travel was used for all speakers in round tables and was supplemented by UVA, which covered majority of costs. The total cost was approximately $10,000 for everyone, including attendees from Chile, Brazil, and Canada.

(S. Buck-Kachaluba) Motion to increase the Presidential Fellowship fund from $2,000 to $3,000 starting in 2017 and continuing in perpetuity.

Vote taken and Motion adopted.

Motion to increase registration to $130 for members and $150 for non-members?

(A. Barnhart) Why are we keeping the difference at only $20? Many organizations entice membership by offering dramatically lower registration cost for members–roughly cost of membership is offset by registration discount? (P. Johnson) To entice people to attend. (H. Calvo) Only 10 non-members registered this year. Under impression that non-member registrants are local people just interested in conference. (S. Schadl) It would be interesting to see the data.

Vote taken and motion adopted to increase registration (all yays, no nays)

B. (P. Celis-Carbajal-President) SALALM 2018 @ El Colegio de México:
Projected income $30,400 Expenses: $36,000
Deficit of approximately $5,600 Host institution contributing $11,000.
A major expense increase is hotel use for conference meetings. Some economizing will be done by arranging meetings in museums, etc.

Micaela Chávez (El Colegio de México):
Cost of a double-occupancy room approximately $130.
Hotel is on Reforma near many major historical and touristic areas in DF (e.g., Museo Franz Mayer,). There are some tentative commitments from Mexico City to provide some discounts.
El Colegio is very excited about conference but cannot host because of distance to the center of DF, traffic problems, etc. The conference is tentatively scheduled to occur the last week of May, 2018.

Usually out-of-US hotels offer breakfast as part of hotel fee (A. Griego).

Motion to accept invitation of El Colegio de México.
Vote passes (all Ayes, no Nays)

P. Celis-Carbajal: Postponing the following new business to EB2.

Closed Executive Board Session about Honorary Membership:
Vote on Honorary Membership for Scott Van Jacob.
Vote unanimous in favor of honorary membership for Scott Van Jacob.

V. New Business

A. SALALM Parliamentarian and Archivist positions, Roberto Delgadillo
B. Assessment of GoToMeeting. Appointment of members-at-large to create and distribute this survey and to turn in results to Exec Board by September 2, 2016.
C.  LCSH change of “Illegal aliens”: survey results and letter of support to hand in to ALA’s.
D. Open access for SALALM publications: implications for membership (especially institutional memberships) and loss of publication income. Is there a way that SALALM can reconsider how we think about memberships so that the value of institutional memberships is not reliant on publications?

Meeting adjourned at 5:28pm.

Research and Instruction Services Subcommittee – 2016 Meeting

The Research and Instruction Services Subcommittee met on May 4, 2016 at 4 p.m. EDT via GotoMeeting. In attendance were D Ryan Lynch (co-chair), Bronwen Maxson (co-chair), Michelle Guittar, Alison Hicks, Jade Madrid, Tracey North, Mary Raple, Michael Scott, Alyson Williams,  and David Woken.

The group started with a discussion about the differences between instruction and reference demands at their different settings, and also challenges facing many of them.

Common challenges included undergraduate research, finding English-language primary sources for undergraduates and non-Latin Americanist graduate students (such as those from the CIA, Wikileaks, Soviet and Chinese resources, translated memoirs and letters, FBIS, Duke UP’s “studies reader” series) as well as strategies for scheduling consultations.

The group also talked about how they navigate sessions in English, Spanish, and other languages. Many took the lead from faculty. For some undergraduate courses, participants noted that faculty often want the session to be conducted in English so students are sure to understand. David Woken mentioned that one challenge is that many resources are English-centric and even in Spanish, he will have to use some English, but that can also be an interesting point of discussion.

Jade Madrid commented that students are often more engaged when she speaks in Spanish.

Tracey North reminded that HLAS and the LC catalog have Spanish interfaces.

The Subcommittee turned to a discussion about trying to revive the old repository. In the past, they had discussed abandoning the old Wiki and encouraging members to contribute research and instruction tools to the Institutional Repository.

The subcommittee continues to believe that this can be an important resource, but that members need to participate actively. They also need to define the scope, which the committee was unable to do in this meeting.

The current subcommittee thinks that the Wiki (under a new name) might actually be a better platform, as it allows the subcommittee to better define metadata, organize resources into folders by theme or format, and remove outdated tools.

The committee also discussed the overlap between resources curated by the RIS Subcommittee and Michael Scott’s proposal for an online tutorial collection to the the Electronic Resources Subcommittee. The co-chairs and participants in RIS want to work with Electronic Resources on this, but felt that this is a separate resource aimed at creating tools that could be embedded by other librarians, whereas the RIS wiki would contain examples and ideas for SALALM members and others.

Tracey North commented that LoC is initiating an effort to start making 2-3 tutorials per year, but that it might be some time before tutorials about HLAS come out.

The subcommittee returned to the Wiki. Tracey encouraged the subcommittee to encourage members to aim at one submission per year to create a vibrant resource and discussion.

Ryan Lynch read an announcement from Kaydee McCann regarding progress on back volumes of HLAS on HLAS Online. Progress continues on transferring pre-1989 volumes to the new platform. LoC continues to encourage us to point users to this platform.


Finance Committee Meeting II

Finance Committee Meeting #2
Thursday, May 12, 2016, 11:30am-12:30pm
James Monroe Room, Omni Hotel

Minutes Submitted by Meiyolet Méndez

The meeting began at 11:35 am

Present Finance Committee Members: Fernando Acosta-Rodríguez, Sarah Buck Kachaluba (Chair), Hortensia Calvo, Paula Covington, Luis A. Gonzalez, Peter Johnson, Alma Ortega, Jennifer Osorio, Wendy Pedersen, Daniel Schoorl

Also Present: Bárbara Alvarez, Maria Luisa Bocanegra, Paloma Celis Carbajal, Daisy Domínguez,

A.J. Johnson, Meiyolet Méndez, Barbara Miller, Hannivett Nabahe, Gustavo Navarro, Betsaida Reyes, Suzanne Schadl, Barbara Tenenbaum

I. Opening Remarks/Welcome (Sarah Buck Kachaluba)

II. Proposed Budget FY 2016-2017 (Hortensia Calvo)

H. Calvo distributed the proposed budget for the coming fiscal year, which includes a raise for Carol Avila ($38,490), who is the only SALALM employee.  The budget also includes the fees for the following:

  • Detailed legal and copyright advice: This includes $1500 for director’s and officers’ insurance, which has to be purchased in Louisiana because that is where the SALALM Secretariat is located.  This determination was made following the completion of a commissioned report to ensure that SALALM is complying with best practices.  The quote for the insurance is very high because officers manage the endowment.  When the endowment reaches $100,000, TIAA-CREF will move it into a managed category that includes insurance)

●       Supplies and postage

●       Medina Award

●       Domain registration

●       Bank and credit fees

●       Institutional membership for ALA

●       Outreach funds

●       Web Development Software

●       A Subscription to Survey Monkey for annual elections of SALALM officers

●       An increased allocation of $8,000 for Travel Scholarships (approved during Finance I: any unspent amount of this $8,000 — i.e. if travel scholarships come in under $8000.00 – in a given year will roll over for use the following year.  This money will be tracked via a separate line in the annual expenditure report and this will be facilitated by the use of Quickbooks.

●       A permanent allocation of $5,000 for the Dan Hazen Scholarship fund (approved during Finance I)

●       An $500 reserve for technology needs

●       A $4500 reserve (roll-over from the previous year)

●       A subscription to Go to Meeting

●       Editorial expenses ($8200)

●       Reaching total expected expenditures of $73,117

Those present endorsed a motion to present the proposed budget to the Executive Board.

III. Interim Conference Report (Hortensia Calvo)

H. Calvo reported that there were no further updates regarding on-site registrations since Finance I and P. Johnson explained that M. Valladares Llata would report the final conference numbers at the Final Executive Board meeting.

IV. Future Conferences

U MI (2017) Revised Budget (Sarah Buck Kachaluba)

  • After discussion, those present decided to recommend the following changes to the conference operating budget to the Executive Board:
  • increase conference registration fees to ensure increased income to pay for the U Michigan and future conferences.  The (proposed) revised registration fees were for $130 for SALALM Members and $150 for non-members
  • change the Presidential Travel Award to $3,000 for the foreseeable future in order to facilitate the conferences at Michigan and Mexico

  • In response to a query from B. Alvarez as to whether SALALM would be able to cover refreshment breaks, P. Johnson suggested that it might be necessary to revise plans for refreshment breaks and H. Calvo suggested that conference planners consider fundraising to supplement funds given by the Libreros for this purpose.
  • D. Dominguez raised additional questions about funding needs for the Michigan conference.  She explained that the Michigan Conference planners wanted to hold workshops and were seeking information about whether funds exist to pay facilitators, and specifically, if the presidential travel fund is designated only for the keynote speaker.  H. Calvo replied that all numbers presented at the previous SALALM conference are understood to be preliminary and are expected to change.  A revised, interim conference budget for the next calendar year is due by Dec. 15 and specific discussions will continue about the coming conference’s budget.  Furthermore, opportunities for outside fundraising may present themselves as organizers work through the budget in preparation for the conference.  P. Celis Carbajal shared her experience that providing a preliminary budget for new initiatives, even if it is only an estimate is helpful.
  • Specific discussions will continue regarding this issue.  D. Dominguez and S. Buck Kachaluba both asked for clarification on what happens to surplus income from previous conferences.  H. Calvo replied that such funds are retained by the Secretariat and are used to fund regular operating costs and conferences in future years.  In other words, such funds roll into the SALALM budget to be used as needed in future years.  P. Johnson added that as we plan for future conferences we should keep in mind the need to provide high quality professional development opportunities.

The proposed revised budget was approved by the Finance Committee and forwarded to be submitted for final approval by the Executive Board.

Colegio de México (2018) Revised Budget (Sarah Buck Kachaluba)

  • The revised budget reflected the increased registration fees but did not update the presidential travel award.

Those present endorsed a motion to present a further-revised proposed budget (including the correct amount for the presidential travel award) to the Executive Board.

The Finance Committee thanked both hosts for their proposals.  P. Johnson also thanked previous hosts for generating income.

V. Libreros’ Proposal to Change Exhibitor Fee Structure (Alvaro Linardi Risso)

Alvaro Risso shared the Libreros’ proposal to change the way they are asked to provide funding for the conference.  Instead of paying a fee for an exhibit table and making additional, separate paid donations to provide for the Libreros’ party and coffee breaks, the Libreros proposed paying one flat fee/tarifa, which would include the fee for table rental(s) and donations for the libreros’ party and coffee breaks.  The flat fee would be different for SALALM members and non-members.  Under the new policy:

  • SALALM members (who pay a separate membership fee) would pay a fee/tarifa of $675 (which consists of a $275 table fee, a $300 donation for the Libreros’ party, and a $100 donation for coffee breaks).
  • Non-members would pay a fee/tarifa of $800 (which consists of a $400 table fee, a $300 donation for the Libreros’ party, and a $100 donation for coffee breaks).

H. Calvo asked about the possibility of charging for a second table.  Those present decided to recommend that exhibitors pay an additional fee for a 2nd table.  They also recommended that SALALM reserve the right to adjudicate such costs according to perceived need, while maintaining transparency. When SALALM occurs in a more expensive city, SALALM, in conversation with the Libreros, may raise the fees.

P. Celís Carbajal asked if it is necessary to include a statement about the possibility of sharing tables in the policy and P. Johnson asked about the possibility of allowing NGOs to exhibit free of charge.

H. Calvo suggested that such issues would be addressed by the conference planning committee for any given year, which would create exceptions to the general rule as necessary in specific conferences and specific conference situations.

She suggested a clear written proposal outlining the suggested proposals.

Those present approved a motion P. Johnson moved to accept and present the proposal, with amendments as reflected in the discussions, to the Executive Board.  Those present approved the motion.

VI. New Business

Scholarship Committee (Adrian Johnson)

  • In the past, any surplus in the scholarship allocation (of $8000.00) left from the annual conference has informally rolled over for use in following years.  The Scholarship Committee requested that this become formal procedure.  SALALM wants to continue brining as many scholarship recipients as possible to the conference.H. Calvo suggested keeping track of the balance in the Scholarship Account by creating a separate line for this in the Secretariat’s annual budget.  P. Johnson agreed, but also suggested capping the balance and checking in on it annually so that it did not become stagnant.  H. Calvo seconded this proposal.  Those present agreed to present this proposal to the Executive Board.

Enlace (Betsaida Reyes)

  • ENLACE proposed that at the time that they renew memberships, SALALM members have the option to make a one-time donation of $30.00 to ENLACE in commemoration of the 30th anniversary.  ENLACE wanted to create an endowed fund with such donations.  Discussion ensued about the fact that setting up an endowed would require several thousand dollars.  P. Johnson suggested that the donations for ENLACE could go into the existing endowment and he would track and report the earnings for ENLACE’s donations and consequent allocation accordingly by maintaining a separate line item in the endowment.  Barbara Tennenbaum asked for clarification on where her previous donations to ENLACE had gone.  Daniel Schoorl explained that ENLACE currently has its own account with a balance of $15,000.  Every year, ENLACE uses approximately $4000-$5000 to bring ENLACE scholarship recipients to the annual conference.  P. Covington clarified that the $30 2016 donations were a one-time thing.  B. Robinson added that although the additional ENLACE donations would probably not be used in the short-term, by being added to the endowment, they could increase in value over time.  Those present approved this plan and agreed to present this proposal to the Executive Board.
  • B. Reyes also explained that the video she had created for ENLACE’s 30th anniversary would be submitted as an in-kind gift for SALALM.  She would submit and invoice and receive a receipt to use for tax purposes.

The meeting adjourned at 12:35 pm


Finance Committee Meeting I

Finance Committee Meeting #1
Tuesday, May 10, 2016, 7:30-9:00am
James Monroe Room, Omni Hotel

Minutes submitted by Angela Carreño

The meeting began at 7:30 am

Present Finance Committee Members: Sarah Buck Kachaluba (Chair), Hortensia Calvo, Angela Carreño, Paula Covington, Pamela Graham, Peter Johnson, Alma Ortega, Jennifer Osorio,  Wendy Pedersen, Daniel Schoorl

Also Present: Bárbara Alvarez, Laurence Byrne, Micaela Chávez Villa, Victor Cid, Daisy Domínguez, Nerea Llamas, Meiyolet Méndez, Hannivett Nabahe, María Lourdes Quiroa Herrera, Betsaida Reyes, Suzanne Schadl, Barbara A. Tenenbaum, Timothy Thompson, Miguel Angel Valladares-Llata

On May 6 the Chair sent supporting documents: Agenda; “Money Matters;” the SALALM Financial Report FY Sept. 1 2014-Aug. 31, 2015; the Interim SALALM Secretariat Finance Report FY Sept. 1 2015-Aug. 31 2016; The SALALM Secretariat Budget for FY 2015-2016; SALALM Publications Interim Sale Report FY 2015-2016; the final budget for the 2015 conference at Princeton Univ.; the current budget for the 2016 UVA  conference  plus a document indicating pre-conference income and expenses for the 2016 UVA conference; The Preliminary Budget for the 2017 conference at University of Michigan;  the Preliminary Budget for the 2018 conference at the Colegio de México and a document on the proposed hotel for the 2018 conference.  Documents are appended to the Minutes.

I. Opening Remarks/Welcome (Sarah Buck Kachaluba, Chair of Finance)

II. Treasurer’s Report (Peter Johnson, Treasurer)

SALALM reports total assets of $1,002,427.40 and total liabilities of $4,044.36

The total revenue in fiscal year 2015 was $106,161 and total expenses were $70,875


Principal sources of income included: membership $19, 810 and conferences $31,845

Principal Expenses included: Program Coordinator $34,639, copying/editing/postage $6,077, CPA $2,500, awards and scholarships $13,557, conference 60 $3,812

Monetary contributions included: Endowment ($459), Travel Attendance Scholarship ($1,187) and ENLACE ($4,127) amounted to $5,773 and an additional estimated value of $1,000 for the ENLACE raffle prizes. We are appreciative and thankful to all who select SALALM as worthy to receive their contributions that enable us to expand and strengthen our programs.


Our Asset allocation tends toward the conservative: US fixed income 44%, US equities 32%; international equities 14%, international fixed income 4%, real estate 3%. We began the FY with $950,671.84. The management fee was $7,106, and investment income amounted to $26,973. No withdrawals to support programs or administration occurred.

Balance 05/06/2016: $974,124.81

Concerns going into FY 2016 include:

  1. maintaining and increasing membership
  2. monitoring conference costs
  3. reaching an endowment of $1M in order to reduce the investment management fee
  4. adhering to IRS requirements for the distribution of income to support programs

The Treasurer noted his circulation of “Money Matters 6” which explains SALALM income and expenses covering FY 2014-2015 and he provided highlights, context and information on Membership, the Annual Conference, the Secretariat, Budget Planning and the Endowment.

III. Secretariat Report (Hortensia Calvo, Executive Director)

The Secretariat’s Financial Report covers the income and expenses related to the daily operations of SALALM documenting the receipt of checks to meet such expenses as editing conference papers, printing SALALM publications, conference-related charges, and banking that includes credit cards, PayPal and bank charges. It includes information on the Tulane Acct. that covers the Program Coordinator’s salary and benefits. The Financial Report for FY Sept.1 2014-August 31 2015 had a beginning balance of $36,841.83 and an available balance at the end of the fiscal year of $51,755.56.

H. Calvo presented some highlights from the Interim Report for FY 2015-2016, which covered Sept. 1 2015-April 30 2016. The Program Director, Carol Avila received a promotion and salary increase as of January 2016. H. Calvo complimented Carol Avila’s efforts on behalf of SALALM to keep the various accounts accurate and payments prompt.  Her responsibilities have broadened considerably as SALALM evolves with new initiatives and makes procedural changes to meet new technology mandates. Most recently Carol took the initiative to enroll in a night course on Quickbooks accounting software for $800, an amount H. Calvo insisted on SALALM covering.

SALALM 58 is published and BR59, SALALM 59 and 60 are in process. Revenue from publication sales totaled $625.

The Princeton Conference generated income for SALALM carrying a balance of $18,404.

The projected expenditure for the Dan Hazen Scholarship is $3,838.

H.Calvo reported on the membership statistics as of April 30 2016. As of this date SALALM had 246 personal and 84 institutional members, including 21 sponsoring institutions. The breakdown is as follows:

Personal Members:

27 new members
6 Emeritus
13 Students
15 Honorary
Total: 246

Institutional Members:
21 Sponsoring
82 Total Institutional Members (Includes: Sponsoring Members)

H. Calvo mentioned that at this and future SALALM annual conferences, she would present the Secretariat Proposed Budget only at the Finance II Meeting (rather than in Finance I and II).  This change is in recognition of the fact that it is more productive to discuss the proposed budget at Finance II, since at this time, it is possible to include any new, unanticipated budget requests that have come up during the conference.

IV. Conferences

2015 Princeton University Conference Final Report (presented by Timothy Thompson on behalf of Fernando Acosta-Rodríguez, Chair of Local Arrangements, 2015):

T. Thompson reported 150 registrants, 12 of which were students, 9 of which were one day registrations, and 7 of which were onsite-late registrations. There were 35 exhibitors. Sponsorships totaled $14,654.79. T. Thompson reported a balance of $18,404. This is a significant amount of income for SALALM and was applauded.

2016 University of Virginia Conference Initial Report (Hortensia Calvo, Executive Director; Miguel Valladares, Chair of Local Arrangements 2016):

Pre-Conference income included 140 registrants, 3 of which were students, 7 of which were one-day registrations, and 3 of which were late registrations.  There were also 34 Exhibitor Tables.  Pre-Conference revenue and transactions indicated that there would be an estimated balance of $3,066.00.

Miguel Valladares distributed a SALALM 61 Conference Budget updated as of 05/04/2016. He reported that this was a work in progress and promised to submit final figures for the Finance Committee Meeting #2. Of note are the host institution expenses and sponsorship totaling $54,837.08. M. Valladares secured significant support from the host institution for the conference.

2017 University of Michigan Conference Preliminary Budget (Daisy Dominguez, President-Elect and Barbara Alvárez, Chair of Local Arrangements 2017):

SALALM 62: May 20-24, 2017 has as its theme “Engaging Latin American, Caribbean, and Latino Studies: Connecting Collections to Teaching and Learning.” Barbara Alvárez presented the budget outlining the conference income, conference expenses and host institution expenses. Barbara indicated that she is currently seeking alternate funding for the coffee breaks which will potentially remove $6,000 as an expense. The budget projections are similar to last year. Barbara requested coverage for the President’s airfare and hotel, which is an expense that was not in the approved budget of last year. In addition there is a translation fee of $200 that was not in the budget approved last year.

D. Dominguez gave the rationale and details for the $200 request for translation services for the keynote address. The proposal is to hire two student translators through the University of Michigan’s language Resource Center at a rate of $25 per hour to translate the keynote address into Spanish and Portuguese, respectively. The students will receive a copy of the text in advance in order to do preliminary translation work to help facilitate the simultaneous translation. Daisy worked with the Communications Committee to identify free platform software for the streaming delivery of the translation via a cell phone or laptop. Several questions and points were raised. J. Wright remembered a formal SALALM decision not to supply simultaneous translation on the assumption that the attendees would have some facility with the three official languages. P. Covington wanted to clarify whether or not the service would require any additional AV technical support which can be costly. M. Méndez pointed out that it was a limited service for the keynote address only. Some wondered if a partnering approach with actual whispering would work. P. Johnson emphasized an administrative need to supply the name and address of the translators in order to issue IRS1099 forms as required by the CPA.

2018 El Colegio de México Preliminary Budget (Micaela Chávez Villa, Chair of Local Arrangements 2018)

Víctor Julián Cid Carmona described the local arrangements.

The selected hotel is the Hotel Krystal Grand on the Avenida Reforma near the Alameda Park. The rooms will cost $130. The hotel has excellent meeting spaces and a book exhibit space. SALALM will also realize some cost savings by taking advantage of excellent meeting spaces available at two cultural institutions located conveniently on the Alameda Park: the Museo Memoria y Tolerancia and the Museo Franz Mayer. Victor provided a visual presentation:

M. Alicia Chávez Villa submitted the preliminary conference budget. The projected conference balance was -$5,421. After some discussion it was decided to revise the proposed budget and increase the registration fee from $115 to $130 for members and from $140 to $150 for non-members. H. Calvo acknowledged the efforts to economize on the cost for meeting spaces by taking advantage of the rooms available in the nearby Museums.

V. Budget Requests for Current Fiscal Year

Web Development Software: $500 (Melissa Gasparotto)
Survey Monkey Subscription $0 (Donated by Irene Munster – thank you!)
Scholarship Committee $5000 (AJ Johnson)
Dan Hazen Scholarship $5000 (Peter Johnson)

VI. Budget Requests for Fiscal Year 2016-17

Translation Services at 2017 Conference $200
Scholarship request increased to $8,000
Dan Hazen Scholarship request $5,000
Presidential Travel Fund raised from $2,000 to $3,000

Those present voted to approve these requests, and endorsed a motion to present them to the Executive Board for approval.

VII. Libreros Proposal for changes in Fee Structure to host the libreros reception and coffee breaks (Oscar Puvill, Chair of Libreros Committee)

No Report. Chair was absent.

VIII. New Business


The meeting adjourned at 9:00 am.

2016 Program


“Nuestro norte es el sur”: Mapping Resistance and Resilience in Latin American, Caribbean, and Iberian studies



The PDF of the program may be downloaded here: SALALM_Program_2016


8:00am-5:00pm Registration [Avenue B, Omni Hotel]

8:00-9:00am New Members Orientation [Lewis/Clark Room,

Omni Hotel]

9:00-11:00am Opening Session [Jefferson School, Carver Recreation Center]

Rapporteur: Daisy V. Domínguez, City College of New York, CUNY

Welcoming Remarks, Paloma Celis Carbajal, President, SALALM (2015-2016), University of Wisconsin-Madison

Martha R. Sites, University Librarian and Dean of Libraries University of Virginia Library

Fernando Opere, Professor of History and Member of the Latin American Studies Program University of Virginia

Presentation of the José Toribio Medina Award

Presentation of ENLACE and SALALM Scholarship Awardees

Keynote Address Charles R. Hale, Director of LLILAS Benson Latin American Studies and Collections, University of Texas at Austin, Latin American Studies Unbound: Finding the “Sweet Spot” of Collaboration between Collections and Scholarship/Teaching

Miguel Valladares-Llata, Chair, SALALM LXI Local Arrangements University of Virginia Library


11:00-11:30am Book Exhibits Opening [Jefferson Room B & C, Omni Hotel]

11:30-1:00pm LUNCH sponsored by the University of Virginia for Opening of Roundtables [Jefferson Room A, Omni Hotel]

1:00-3:00pm Roundtable Series

Roundtable 1: Collaboration [Jefferson Room A, Omni Hotel]

Moderator: Paloma Celis Carbajal, University of Wisconsin-Madison. Rapporteur: Suzanne M. Schadl, University of New Mexico

Juan Pablo Alperin, Assistant Professor and Research Associate, Canadian Institute for Studies in Publishing and Public Knowledge Project, Simon Fraser University

Enrique Camacho Navarro, Profesor Investigador Titular, Centro de Investigaciones sobre América Latina y el Caribe, UNAM

Pamela Graham, Director, Center for Human Rights Documentation and Research; Interim Director, Humanities & History Libraries, Columbia University

Brian Owensby, Director, Center for Global Inquiry and Innovation; Professor, Corcoran Department of History, University of Virginia

Graduate students, University of Wisconsin-Madison / University of Virginia


3:00-4:00pm Committee Meetings & Affinity Groups

ENLACE/Outreach [Lewis/Clark Room, Omni Hotel]

Hispanic American Periodicals Index (HAPI) [Business Center Room, Omni Hotel]

Library/Bookdealer/Publisher Relations [James Mon- roe Room, Omni Hotel]

Marginalized Peoples and Ideas [Highlander/Ashlawn, Omni Hotel]


4:00-6:00pm Latin American Materials Project (LAMP) [James Monroe Room, Omni Hotel]

6:00-7:00pm Happy Hour for New Members, ENLACE Becarios, and SALALM Scholarship Awardees [Atrium, Omni Hotel]



Closed Exhibit Floor [Jefferson Room B & C, Omni Hotel]

7:30am-9:00am Finance Committee Meeting #1 [James Monroe Room, Omni Hotel]

9:00am-12:00pm Registration [Avenue B, Omni Hotel]

9:00-9:30am Transportation to UVA Campus. Buses will leave from W. Main Street/W. Water Street


9:30-11:30am Roundtable Series

Roundtable 2: Designing for the Future [Auditorium of the Harrison Institute, UVA Campus]

Moderator: Alison Hicks, University of Colorado, Boulder. Rapporteur: Taylor Leigh, Brown University

Micaela Chávez Villa, Directora, Biblioteca Daniel Cosío Villegas, El Colegio de México

Thomas F. Reese, Professor, History of Art, Executive Director of the Roger Thayer Stone Center for Latin American Studies, Tulane University

Solange M. Santos (presenter), Publishing coordinator of SciELO/FAPESP Program, and Abel L. Packer (co- author), Director of SciELO/FAPESP Program and Proj- ect Coordinator at the Support the Federal University of São Paulo (UNIFESP)

Alberto Vargas Prieto (presenter), Associate Director, Latin American, Caribbean, and Iberian Studies, Uni- versity of Wisconsin-Madison, and Francisco Scarano (co-author), Professor of History, Director, Latin American, Caribbean, and Iberian Studies, University of Wisconsin-Madison

Graduate students, University of Wisconsin-Madison / University of Virginia


11:30am-1:00pm LUNCH in campus sponsored by the University of Virginia [Auditorium of the Harrison Institute, UVA Campus]

1:00-3:15pm Roundtable Series


Roundtable 3: Advocacy [Auditorium of the Harrison Institute, UVA Campus]

Moderator: Luis González, Indiana University, Bloomington. Rapporteur: Elvia Arroyo-Ramírez, Princeton University

Laura Anderson Barbata, Miembro del Sistema Nacio- nal de Creadores, FONCA-CONACULTA, México; Hon- orary Fellow, Latin American, Caribbean and Iberian Studies, University of Wisconsin-Madison

Jennifer Osorio, Interim Head, Collections, Research and Instructional Services (CRIS); Librarian for Ethnic Studies, Latin American Studies and Spanish/Portu- guese, University of California, Los Angeles

Ellen Sapega, Professor of Portuguese, Faculty Director of the Institute for Regional and International Studies (IRIS), University of Wisconsin-Madison

Marisol Vera, Fundadora y Directora, Editorial Cuarto Propio; Presidenta y cofundadora, Asociación de Edi- tores Independientes de Chile

Graduate students, University of Virginia / University of Wisconsin-Madison


3:30-4:00pm Transportation to Omni Hotel. Buses will leave from 160 McCormick Rd

4:00-5:30pm Executive Board Meeting #1. Open to any conference attendant. [James Monroe Room, Omni Hotel] Rapporteurs: Craig Schroer, University of West Georgia and Nelson Santana, Rutgers University

6:00-6:30pm Transportation to Host Reception. Buses will leave from W. Main Street with W. Water Street

6:30-9:30pm Host Reception [Alumni Hall, 211 Emmet St S, UVA Campus]

9:30-10:00pm Transportation to Omni Hotel. Buses will leave from Alumni Hall, 211 Emmet St S, UVA Campus



8:00am-5:00pm Registration [Avenue B, Omni Hotel]

8:00-10:00am Latin American Research Resources Project (LARRP) [James Monroe Room, Omni Hotel]

10:00am-5:30pm Exhibit Floor [Jefferson Room B & C, Omni Hotel]

10:00-11:00am Libreros Consultations, Vendors’ Corner, & Coffee Break [Jefferson Room A, Omni Hotel]

Presentations at Vendors’ Corner (10:30-11:00am):

Sandra Soares and Vera de Araujo, Susanne Bach Books from Brazil and Luso-Africa

The Brazilian Publishing Market at the Present Moment

Fernando Genovart, Ventara Librería García Cambeiro e-Approval Colaborativo Latín American


11:00am-12:30pm Conference Sessions. Block 1


Block 1. Panel 1 – DÍScoLA: Developing Digital Scholar- ship Initiatives [James Monroe Room, Omni Hotel]

Moderator: Irene Munster, The Universities at Shady Grove. Rapporteur: Lara Aase, University of Washington

Alex Gil, Digital Scholarship Coordinator, Columbia University, Where is Digital Humanities in Latin America and the Caribbean?

Marisol Ramos, Subject Librarian for Latin American, Caribbean and Latina/o Studies, University of Connecticut, Damas y Señoritas: Visualizing Printing Presses and Editorial Offices of 19 Century Spanish Women Maga- zines in Spain and Puerto Rico

Alison Hicks, Romance Languages, Literatures and Cul- tures Librarian, University of Colorado Boulder, Digital Scholarship as Researcher Practices: The ex- ample of Mendeley

Melissa Gasparotto, Librarian for Latin American Studies, Spanish and Portuguese, Rutgers University Libraries, HathiTrust for Latin American Studies Research: Build- ing and Mining Thematic Collections

Block 1. Panel 2 – Docu-menting Bibliographic Bias in Subject Headings: From Dartmouth College to the Library of Congress [Highlander/Ashlawn Room, Omni Hotel]

Moderator: Anna Luhrs, Lafayette College. Rapporteur: Orchid Mazurkiewicz, Hispanic American Periodicals Index

Jill Baron, Librarian, Romance Languages and Latin American, Latino/a & Caribbean Studies, Dartmouth College; Oscar Cornejo Jr., Dartmouth College ‘17, and Melissa Padilla, Dartmouth College ‘17, Dropping the I-Word: Coalition-based Student Activism and the Library

Tina Gross, Catalog Librarian, St. Cloud State University Please @librarycongress, change the dehumanizing subject heading “Illegal aliens” #LCSH #DropTheIWord #NoHumanBeingIsIllegal

Claudia Anguiano, Assistant Professor, Department of Human Communication Studies, California State University, Fullerton, Subject-Heading as step towards social justice: Un- documented student activism and racial consciousness through language practices

Block 1. Panel 3 – Engaging Learners in a Digital Land- scape [Business Center Room, Omni Hotel]

Moderator: Mary Jo Zeter, Michigan State University. Rapporteur: Christine Hernández, Tulane University

Sarah Aponte, Chief Librarian, CUNY Dominican Studies Institute Library, Dominican-Related Digital Projects: The Spanish Paleography Digital Teaching and Learning Tool and First Blacks in the Americas Interactive Website

David Woken, History and Latin American Studies Librarian, University of Oregon, Heritage Learners in the U.S. Latino Archive: Chal- lenging the Hegemony of the Pioneer Narrative in the Pacific Northwest

Gustavo Urbano Navarro, Universidad Nacional de la Patagonia Austral, Argentina (ENLACE Recipient) Fomento de la resiliencia comunitaria por la cons- trucción del Archivo Memorias de la Patagonia Austral: Evaluación preliminar mediante un taller de diálogo


12:30-2:00pm LUNCH

1:30pm Bus to DÍScoLA Workshop will leave from the corner of W. Main Street and W. Water Street

2:00-3:30pm Conference Sessions. Block 2


Block 2. DÍScoLA Workshop [Library Scholars’ Lab, UVA Campus]

Organizers: Barbara Alvarez, Librarian for Romance Languages and Literatures & Comparative Literature, University of Michigan, and Bronwen Maxson, Humani- ties Librarian, Liaison to English & Spanish, IUPUI

Instructors: Jeremy Boggs, Design Architect, Scholars’ Lab, University of Virginia; Purdom Lindblad, Head of Graduate Programs, Scholars’s Lab, University of Virginia

NOTE: Bus back to Omni Hotel will leave at 3:30 from Alderman Library, 160 McCormick Road

Block 2. Panel 4 – Mapping Knowledge in Shifting Geographies [James Monroe Room, Omni Hotel]

Moderator: Donna A. Canevari de Paredes, University of Saskatchewan. Rapporteur: Michael Scott, Georgetown University

Patricia Figueroa, Iberian and Latin American Collec- tions, Brown University; Taylor Leigh, PhD candidate, Hispanic Studies, Brown University, MA candidate, MLIS, University of Rhode Island, Voices from La Movida: Indexing Spain’s Underground Magazines from the Transition Period

Alexia Helena de Araujo Shellard, Programa de Pós- Graduação História Social da Universidade Federal do Rio de Janeiro, Susan Bach Books from Brazil, Bárbara modernidade – apropriação de terras indígenas na fronteira de Brasil e Bolívia (1867-1928)

Gonzalo Hernández Baptista, Lecturer, Dept. Spanish, Italian, and Portuguese, University of Virginia, El beneficio de las antologías en un contexto global de aprendizaje y estudio


Block 2. Panel 5 – Charting New Waters: Rethinking Our Organizational Identities and Functions [High- lander/Ashlawn Room, Omni Hotel]

Moderator: Cate Kellett, Yale Law School. Rapporteur: David Woken, University of Oregon

Sean Knowlton, Research & Instruction Librarian (Humanities), Tulane University; Sócrates Silva, Latin American and Iberian Studies Librarian, Columbia University/Cornell University, Building Collective Capacity: 2CUL as a Case Study

Zoe Jarocki, Undergraduate Success Librarian, San Diego State University, Beyond Borders- Cross-border Library Collaborations

Jenny Lizarraga, REFORMA and IBBY Member, Cinco Books CEO, Refugiados Invisibles -Niños centroamericanos. Chil- dren in Crisis Project


3:30-4:00pm Coffee Break [Jefferson Room A, Omni Hotel]

4:00-5:00pm Committee Meetings & Affinity Groups

Academic Latino/a Zone of Activism & Research (ALZAR) [James Monroe Room, Omni Hotel]

Digital Primary Resources [Highlander/Ashlawn Room, Omni Hotel]

Interlibrary Cooperation [Lewis/Clark Room, Omni Hotel]

Libreros [Business Center Room, Omni Hotel]

Policy, Research and Investigation [Monticello Room, Omni Hotel]


5:00-6:30pm Conference Sessions. Block 3


Block 3. Panel 6 – Los desafíos de ser catalogador en América Latina: Experiencias colaborativas entre el norte y el sur para crear capacitación de RDA desde el sur para el sur [Highlander/Ashlawn Room, Omni Hotel]

Moderator: John B. Wright, Brigham Young University. Rapporteur: Virginia García, Instituto de Estudios Peruanos

Melanie Polluta, Librarian Cataloger, Library of Congress, Del norte al sur: Sharing Cataloging Training in the Americas

Julia Margarita Martínez Saldaña, Jefa, Departamento de Organización y Control de la Información, Universi- dad Autónoma de San Luis Potosí, 13 años de esfuerzos compartidos en la capacitación de catalogadores: Coordinación del Proyecto NACO- MÉXICO en la UASLP

Edgar Allan Delgado, Red Capital de Bibliotecas Públi- cas – BibloRed, de Bogotá, El iceberg en la implementación de RDA

Eloísa Vargas Sánchez, Centro de Documentación en Artes y Literatura “Fundación Simón I Patiño”, Bolivia La catalogación en las bibliotecas de la ciudad de La Paz, Bolivia

Block 3. Panel 7 – Intercambiando: Experiences and Lessons from Librarian and Archivist Exchange Pro- grams in Cuba, Ecuador and Spain [Business Center Room, Omni Hotel]

Moderator: Rhonda L. Neugebauer, University of Cali- fornia, Riverside. Rapporteur: Lara Lookabaugh, University of Florida

Sarah Aponte, Chief Librarian, CUNY Dominican Stud- ies Institute Library; and Silvia Cho, Interlibrary Loan Supervisor, Graduate Center, CUNY, CUNY Librarians and Archivists in Cuba

Natalie Baur, Archivist, Cuban Heritage Collection, University of Miami, Itinerant Archivists 2015 pilot project to Ecuador

Laurie Bridges, Instruction and Outreach Librarian, Oregon State University; Kelly McElroy, Student Engagement and Community Outreach Librarian, Oregon State University, Oregon State University “Information and Global Justice: Barcelona” Library-faculty-led Study Abroad Project

Block 3. Panel 8 – Collections of Matter: Material Dimensions of Collection Development [James Monroe Room, Omni Hotel]

Moderator: Laura Shedenhelm, University of Georgia Libraries. Rapporteur: Daniel Schoorl, Hispanic American Periodicals Index

Beatriz Haspo, Collections Officer, Collections Access, Loan and Management Division, Library of Congress; and Cheryl Fox, LC Archives Specialist, Manuscripts Division, Library of Congress, The Carvalho Monteiro Collection: Finding Hidden Trea- sures at the Library of Congress

Peter Altekrüger, Library Director, Ibero-American Institute, Berlin, Bandits, Gauchos and Songs: The ‘Biblioteca Criolla’, a History of Collecting and Research

Elvia Arroyo-Ramírez, Processing Archivist, Latin American Manuscript Collections, Department of Rare Books and Special Collections, Princeton University Hacia el sur: La militancia poética y la poesía militante de Juan Gelman



8:00am-5:00pm Registration [Avenue B, Omni Hotel]

9:00-10:30am Regional Group Meetings

CALAFIA (California Cooperative Latin American Collection Development Group) [Highlander/Ashlawn Room, Omni Hotel]

LANE (Latin America North East Libraries Consortium) [James Monroe Room, Omni Hotel]

LASER (Latin American Studies Southeast Regional Libraries) [Lewis/Clark Room, Omni Hotel]

MOLLAS (Midwest Organization of Libraries for Latin American Studies) [Business Center Room, Omni Hotel]

10:30-11:30am Libreros Consultations, Vendors’ Corner, & Coffee Break [Jefferson Room A, Omni Hotel] Presentations at Vendors’ Corner (10:30-11:00am):

Emilia Franco de Arcila, Siglo del Hombre, Evolución de la edición universitaria colombiana. Alian- za estratégica de las universidades y Siglo del Hombre para la internacionalización de sus publicaciones.

Sara Zerini, Casalini Libri, Back to basics

11:30am-12:30pm Finance Committee Meeting #2 [James Monroe Room, Omni Hotel]

12:30-2:00pm LUNCH

2:00-3:30pm Conference Sessions. Block 4

Block 4. Panel 9 – The Influence of the Digital Age on Latin American and Caribbean Studies: Open Access and Primary Sources [Lewis/Clark Room, Omni Hotel]

Moderator: Rafael E. Tarragó, University of Minnesota. Rapporteur: Matthew J.K. Hill, Brigham Young University

Paula Covington, Latin American and Iberian Studies Bibliographer, Vanderbilt University, Stimulating and Enhancing Scholarship by Digitizing Colombiana

Lisa Cruces, Hispanic Collections Archivist, University of Houston, Sí, se puede/Yes, It Is Possible: Documenting Houston’s Latina/o Histories with the Help of Digital Tools

Anton Duplessis, Curator, Colonial Mexican Collection, Texas A&M University, El Proyecto ‘Primeros Libros de las Américas’ –Interna- tional Collaborative Digitization for Access, Preserva- tion and Scholarship

Christine Hernández, Curator, Special Collections, Latin American Library, Tulane University, Digital Primary Sources at the Latin American Library, Tulane University


Block 4. Panel 10 – Capturing Digital Transformations [Highlander/Ashlawn Room, Omni Hotel]

Moderator: Taylor Leigh, Brown University. Rapporteur: Antonio Sotomayor, University of Illinois at Urbana-Champaign

Barbara Alvarez, Librarian for Romance Languages and Literatures & Comparative Literature, University of Michigan, Capturing Digital Butterflies or How to Build Research Collections of Contemporary Literature in the 21st Cen- tury

Ricarda Musser, Director of Acquisitions and Catalog- ing, Ibero-American Institute, Berlin, Making Objects Mobile: Digital Transformation and the New Chances for Research and Collection Management

Enrique Camacho Navarro, Profesor e Investigador Titular, Centro de Investigaciones sobre América Latina y el Caribe, UNAM, Los Estudios Latinoamericanos en la UNAM y las nece- sidades de colaboración. Reflexiones sobre los bancos de imágenes

Block 4. Panel 11 – Cataloging Our Values: Critical Approaches to Resource Description [James Monroe Room, Omni Hotel]

Moderator: Tim Thompson, Princeton University. Rapporteur: John B. Wright, Brigham Young University

Lisa Gardinier, Latin American and Iberian Studies Librarian, University of Iowa, Who Deserves to Be Cataloged? Zines and the Privilege of Bibliographic Description

Tina Gross, Catalog Librarian, St. Cloud University; Cate Kellett, Catalog and Government Documents Librarian, Yale Law School, Conflicting Principles and Priorities: Challenging the Subject Heading “Illegal aliens”

Sara Levinson, Latin American and Iberian Cataloger, University of North Carolina-Chapel Hill, Subject Headings and Searchable Notes: How Catalog- ers Improve Access to Latin American Collections at UNC-Chapel Hill Libraries

Laura Martin, Cataloger, University of Wisconsin-Madison, “Corrugated Board Chapbooks”: Challenges in Carto- nera Subject Cataloging


Block 4. Panel 12 – Globalized Librarianship: Local Meets Global Practices [Business Center Room, Omni Hotel]

Moderator: Jennifer Osorio, University of California, Los Angeles. Rapporteur: Anne Barnhart, University of West Georgia

María Luisa Bocanegra, Biblioteca de Investigación Juan de Córdova, México (ENLACE Recipient) Catalogación multicultural: creando catálogos acordes a la realidad cultural y lingüística de Oaxaca, México

Anaís García, Directora de Fototeca, y Luisa Escobar, Directora de Biblioteca, Centro de Investigaciones Re- gionales de Mesoamérica (CIRMA), Retos de la difusión del patrimonio documental guate- malteco en la era digital

Jesús Alonso-Regalado, Subject Librarian for Latin American and Hispanic Studies, University at Albany, State University of New York, Memoria y patrimonio audiovisual en Chile: democra- tización a través de su acceso libre en internet con una mirada desde el sur

3:30-5:00pm Town Hall Meeting [James Monroe Room, Omni Hotel] Rapporteurs: Craig Schroer, University of West Georgia and Nelson Santana, Rutgers University

6:00-10:00pm Libreros’ Reception [Jefferson School, Carver Recreation Center]



8:00am-12:00pm Registration [Avenue B, Omni Hotel]

9:00-10:30am Block 5. Conference Sessions

Block 5. Panel 13 – Paisajes editoriales: De la imprenta del siglo XIX al libro electrónico [Highlander/Ashlawn Room, Omni Hotel]

Moderator: Matthew J.K. Hill, Brigham Young University. Rapporteur: Daniel Arbino, University of Arizona

Lourdes Quiroa Herrera, José Manuel Morales del Castillo, Micaela Chávez Villa, Biblioteca Daniel Cosío Villegas, El Colegio de México, El ABC de la ABD: usuarios y desarrollo de colecciones digitales en la BDCV

María Pizarro Prada, Iberoamericana Editorial Vervuert Plataformas de préstamo y venta de ebooks: el punto de vista del editor

Pura Fernández, Profesora de Investigación, Centro de Ciencias Humanas y Sociales, CSIC, Madrid, El mapa de la edición literaria en las lenguas ibéricas: el proyecto internacional EDI-RED y la colaboración de los bibliotecarios


Block 5. Panel 14 – Luso-Hispanic Resistance and Re- silience: Primary Sources in the Collections of the Li- brary of Congress [Business Center Room, Omni Hotel]

Moderator: Katherine McCann, Handbook of Latin American Studies. Rapporteur: Hanni Nabahe, University of Arizona

Barbara Tenenbaum, Consultant Hispanic Division; Tracy North, Social Sciences Ed., Handbook of Latin American Studies, The Mexican Revolution and the United States Website

Georgette Dorn, Chief Librarian, Hispanic Division Examples of Resistance and Resilience by Writers in the Archive of Hispanic Literature on Tape

Carlos Olave, Head, Hispanic Reading Room; Igor Fazano, Acquisitions Specialist, LC Rio Office Documenting Resistance and Resilience in Brazil: The Library of Congress Field Office in Rio de Janeiro

Block 5. Panel 15 – Theory and Practice of Librarian- ship: Two Case Studies [Lewis/Clark Room, Omni Hotel]

Moderator: Micaela Chávez Villa, El Colegio de México. Rapporteur: Víctor J. Cid Carmona, El Colegio de México

Donna Canevari de Paredes, Humanities Librarian, University of Saskatchewan., South to North: The Story of a Latin American Studies Collection and its Impact on the Development of Col- lections in Support of International Studies

Fernando Erasmo Pacheco-Olea, Viena Muirragui- Irrazábal, Edwin León-Plúas, Docentes, Universidad Estatal de Milagro, Ecuador. La biblioteca universitaria ecuatoriana: perspectiva actual y reflexiones

Block 5. Panel 16 – Roda-viva [James Monroe Room, Omni Hotel]

Moderator: Alison Hicks, University of Colorado, Boulder. Rapporteur: Melissa Gasparotto, Rutgers University

Jade Madrid, Research and Instruction Librarian, Tulane University, Straight to the Source(s): Research guides at the Latin American Library

Orchid Mazurkiewicz, Director, Hispanic American Peri- odicals Index (HAPI), HAPI’s Journal Evaluation, Part 2: The Faculty Survey

Anne Barnhart, Head, Instructional Services, University of West Georgia, Who’s next? Notes on training the next generation of librarians

Michael Scott, Bibliographer for Latin American Stud- ies and Iberian Languages, Georgetown University The Newest Novedades: Using Social Media for Collec- tion Development

Betsaida Reyes, Librarian for Spanish, Portuguese, Latin American, and Caribbean Studies, University of Kansas, Digital Repatriation: Returning Guatemalan Broadsides Through Digital Access

Ricarda Musser, Director for Acquisitions and Catalog- ing, Ibero-American Institute, Berlin, Latin American Cultural Magazines (1860-1930): Acquisition and Digitization in the Ibero-American Institute Berlin


10:30-11:30am Libreros Consultations, Vendors’ Corner, & Coffee Break [Jefferson Room A, Omni Hotel] Presentations at Vendors’ Corner (11:00-11:30am):

Donna Muirhead, University of West Indies Press UWI Press Digital Platform

Erin Luckett and Isabela Mills, Readex

Unlocking Latin American and Caribbean History with Readex

11:30am-12:30pm Tours at UVA Campus meet at Alderman Library Main Door, 160 McCormick Rd, UVA Campus

No private transportation provided, use Charlottesville Area Transit Free Trolley

Nora Benedict, Ph.D. Candidate, Department of Span- ish, Italian, and Portuguese

The Borges Manuscript Collection at The Albert and Shirley Small Special Collections Library

Amanda Nelsen, Director of Programs & Education, and Ruth-Ellen St. Onge, Assistant Curator of Collec- tions, Rare Book School

Rare Book School provides educational opportunities to study the history, care, and use of written, printed, and digital materials


12:30-2:00pm LUNCH

2:00-3:30pm Business Meeting and Closing Session. Open to any conference attendant. [James Monroe Room, Omni Hotel]

Rapporteurs: Craig Schroer, University of West Georgia and Nelson Santana, Rutgers University


3:30pm Book Exhibits Closing

3:30-5:30pm Executive Board Meeting #2. Open to any conference attendant. [James Monroe Room, Omni Hotel] Rapporteurs: Craig Schroer, University of West Georgia and Nelson Santana, Rutgers University