Memory Keepers: Librarians Documenting Unrest in Latin America

p>Panel 20, June 1, 2011, 11:00 am-12:30 pm
Moderator: Paula Covington, Vanderbilt University
Presenters: Barbara Tenenbaum, Library of Congress; Amy Puryear, Library of Congress; Donna Canevari de Paredes, University of Saskatchewan; Paul Losch, University of Florida
Rapporteur: Peter S. Bushnell, University of Florida


Barbara Tenenbaum‘s presentation “Putting the Mexican Revolution Online: The Library of Congress Experience” centered on a new website at the Library of Congress devoted to the Mexican Revolution. Not content with the official dates of 1910 to 1917, the site includes material from both before and after the Mexican Revolution. Some of the images to be seen include a picture of Agustín de Iturbide, title pages and covers of various books about the Revolution, broadsides, papers and pictures of President William Howard Taft and other U.S. diplomats, sheet music covers, and cartoons. Eventually the site will include film footage.


“The 1988 Plebiscite in Chile: A Personal Experience” was presented by Amy Puryear. She was living in Chile at the time of the plebiscite and was able to collect a wide variety of material. The day of the plebiscite was a Sunday and there were to be no gatherings of any sort (including no mass to be celebrated) that day. As a result, the day ended up being quite calm. The plebiscite itself was basically a referendum on Augusto Pinochet and the result was 45 % was in favor of Pinochet with 55 % opposed. When asked for her opinion, Puryear always kept her responses neutral. As far as collecting material, Puryear was able to gather documents of varying lengths (from single sheets to copyrighted material), buttons, and other ephemeral material from all sides and all types of sources.


Donna Canevari de Paredes presented “Eva Perón, Published Memory and Human Rights: The Bibliographer as Memory Keeper”. Eva Perón has been a topic for publications of all sorts (including fiction, poetry, drama) in Argentina and elsewhere for a long time. Along with Eudoxio Paredes-Ruiz, Canevari de Paredes has developed a database of approximately 2500 entries. The material included concerns itself chiefly with Eva Perón and human rights. Some of the more specific topics include race, social welfare, labor, education, social issues and women’s rights. In addition to scholarly works, popular works and everything in between is included. Finally everything is evaluated in terms of the mythology surrounding Eva Perón (positive, negative, in-between) and its research value as related to human rights.


Paul Losch in his presentation “The Mystery of the Fake Filibusterer: Using Digital Newspaper Archives to Reconstruct a Hoax from 1895” was able to combine Philadelphia (our host city), Gainesville, (home of the University of Florida where he works) and Cuba (always of interest to SALALM). Frank Hann, a native of Philadelphia (who lived on Chancellor St. which was also the original street of our hotel) for a few months in 1895 manufactured his participation in the Cuban revolution. He filed news reports during for a 2-3 month period. Most of these were posted from Gainesville and were reported in the local paper. However, reports were also included in other newspapers, including the New York Times, but still with Gainesville mentioned as point of origin.


Questions & Comments:


David Dressing (University of Notre Dame) asked Losch whether other sources had been checked for later information about Hann. Losch said he had found a wealth of information from various websites and learned that Hann eventually married a woman from North Carolina. It also came out that Hann had wanted to impress people. The closest he came to military service was filling out a draft card at the time of World War I.

Bushnell noted that many of the genealogical websites are based in Utah; he asked if any were connected to the Church of the Latter Day Saints. Losch did not know.

Gayle Williams (Florida International University) remarked that when she worked at Emory, they had a subscription to which was loaded with information. Losch used at the local public library since the university did not subscribe.


Paula Covington remarked that a listing of the links to the newspaper websites could be put on a Libguide-type source and Losch said he would check into it. Canevari de Paredes added a microfilm list would also be useful.

Finally, Bushnell mentioned that back in 1990 he had earned good money by playing flute/piccolo/clarinet for a production of Evita.


Library/Bookdealer/Publisher Relations 2011 Report


Primeramente queremos agradecer a los organizadores Joseph Holub, David Murray y Nerea Llamas por el tiempo y las gestiones que han hecho para ofrecernos a los libreros las máximas comodidades posibles.

Además extendemos el agradecimiento a la nueva presidenta Lynn Shirey por el interés que mostro en apoyar a nuestro grupo, haciéndose presente en nuestra reunión.

A su vez como presidente de libreros pido disculpas al Executive Board ya que dado mi itinerario de vuelo no pude estar presente en la reunión.


Sobre la presidencia

Para el presente año habrá una co-presidencia entre la presidenta entrante Alejandra Cordero (HBBooks H. Berenguer Publicaciones Chilenas) y el saliente Carlos Retta (RettaLibros).  A partir del año 2012, Alejandra Cordero asumirá el cargo de forma individual.

Sobre la Recepción de Libreros

En la reunión la mayoría de los libreros manifestaron su deseo de continuar con la fiesta y como una solución al tema del financiamiento, proponemos que a futuro todo expositor que presente una mesa debe hacer el aporte de forma obligatoria. Una opción es incluirlo en el precio de la primera mesa contratada, no duplicando este monto en caso de requerir mesas extra.

De no alcanzar el monto necesario para financiar la fiesta se debe contactar a la presidencia de libreros para hacer las gestiones correspondientes.

Adicionalmente, los libreros elaboraremos un documento con los parámetros a seguir para la organización de las futuras fiestas.

Sobre los Coffee Breaks

Hay interés de libreros en seguir auspiciando los mismos, aunque alentamos a que se unan otros patrocinadores “no libreros” como ya ha ocurrido anteriormente.

Sobre las Organización de la Conferencia en General

Los libreros agradecen y aprecian dos instancias que se han incluido en SALALM durante los últimos años: Bookdealer/Librarian Consultations  y Libreros Workshop. Se manifiesta un gran interés en que éstas permanezcan y en particular sobre el Bookdealer/Librarian Consultations  se sugiere que se lleve a cabo en el mismo salón en donde se realizará la exposición o en uno similar, para asegurar la disponibilidad de un espacio cómodo y adecuado (con mesas y sillas) para todos.


Carlos Retta
Retta Libros

Alejandra Cordero
Herta Berenguer Publicaciones Chilenas

Editorial Board 2011 Report

Saturday, May 28, 2011 5-6 p.m.
Present: Daisy Domínguez, Víctor Torres, Hortensia Calvo, Melissa Gasparotto, Gayle Williams, Peter Johnson, Paula Covington, John Wright, Orchid Mazurkiewicz (Chair)
1. Publishing notice from Ana María Cobos and Phil MacLeod
  • “SALALM, the Seminar on the Acquisition of Latin American Library Materials: The Evolution of an Area Studies Librarianship Organization”  in Pathways to Progress: Issues and Advances in Latino Librarianship, to be published by Greenwood  in 2011.

2. SALALM Papers

  • SALALM 52 (Molloy, 2007) is published
  • SALALM 53 (Wright, 2008) with the copy editor; aiming for end of June for completed edit and layout
  • SALALM 54 (Graham, 2009) papers are submitted and in prep for the copy editor; expect copy edit and layout to be completed by end of summer, 2011
  • SALALM 55 (Acosta, 2010) papers are submitted; expect copy edit and layout to be completed by end of summer, 2011

3. Bibliography of Bibliographies

  • Bibliography of Latin American & Caribbean Bibliographies 2004/2005-2005/2006

The Secretariat has just sent it to the printer; probably available shortly after the annual meeting

  • Bibliography of Latin American & Caribbean Bibliographies 2006/2007-2007/2008

Manuscript in preparation; Gayle Williams is determined to deliver it to the Secretariat in fall 2011

  • Bibliography of Latin American & Caribbean Bibliographies 1990-1999 cumulation to be published by Scarecrow Press in 2012

The possibility of turning the back issues into an online publication has been raised in the past. Melissa Gasparotto will investigate the technical issues. Paula Covington will investigate the costs of scanning the back-files of this and of the Papers.

4. Latin American Information Series

Melissa has identified some guidelines for the series that she is going to publicize on the web site. She will also put out a call for submissions.

5. Medina Award

Víctor Torres reported that a recipient for the award has been selected and will be announced at the opening session of the conference. Víctor also agreed to put together a brief set of guidelines for future Medina Award Committee chairs (deadlines, how to identify possible candidates, procedures, etc.).

6. Hispanic American Periodicals Index

Orchid Mazurkiewicz reported that the final HAPI volume to be published in print is being printed this summer and will be available for sale for $550. The redesign of the HAPI backend system continues. There is a search currently underway for a temporary 3-year position as Associate Editor. This person will help with the move to the new system, as well as assist in processing a backlog of HAPI records. Previously, volunteer indexers had been offered a free copy of the print volume in thanks for their contribution to HAPI. Since there will be no more print volumes, volunteer indexers will now be offered a 10% discount for their institution’s subscription to HAPI (institutions who already receive a consortial discount will receive an additional 5%).

7. Copyediting of SALALM Papers

Over the past couple of years, the possibility of no longer using a professional copyeditor for the Papers has been raised. While this would save SALALM around $2,000 per volume, the organization must be willing to accept a greater inconsistency in the quality of the papers. Orchid will investigate the possibility of either recruiting more members for the Editorial Board who have experience in copyediting and could assist with this or identifying a qualified SALALM member who might be willing to edit the Papers for a nominal fee as a service to SALALM.

8. Online repository

Orchid proposed that SALALM create and host an online repository of papers and presentations related to Latin American librarianship. This repository could include papers and presentations from the annual SALALM conference that aren’t included in the published volume, as well as relevant papers and presentations from other conferences. Melissa and Orchid will investigate the technical issues and will put together a proposal outlining the criteria for inclusion, procedures, etc.


Orchid Mazurkiewicz


Executive Board Meeting Minutes 2010 Pt. I

Executive Board Meeting I, July 24, 2010

Minutes as corrected.

Present, Executive Board: Fernando Acosta-Rodríguez, Adán Benavides, Hortensia Calvo, Patricia Figueroa, Jane Garner, Pamela M. Graham, Sean Knowlton, Nerea Llamas, Martha E. Mantilla, Sandra Pike-Raichel, Gayle Williams, Roberto C. Delgadillo (Rapporteur). Also present: S. Lief Adleson, Jesús Alonso-Regalado, Anne C. Barnhart, David Block, Paula Covington, Daisy Domínguez, Georgette Dorn, Adán Griego, Nancy Hallock, Alison Hicks, Joseph Holub, Darlene Hull, Ellen Jaramillo, Martha Kelehan, Eudora Loh, Paul Losch, Nashieli Marcano, Orchid Mazurkiewicz, Kaydee McCann, Stephanie Miles, Molly Molloy, David Murray, Tracy North, Richard Phillips, Carlos Retta, Daniel Schoorl, Cecilia Sercán, Laura D. Shedenhelm, Lynn Shirey, Miguel Valladares

I. The meeting was called to order at 4:02 p.m. with Acosta-Rodríguez presiding.

II. Minutes of SALALM LIV had been distributed via e-mail. The minutes were unanimously approved with no corrections.

III. Reports

A. Officers

1. President (Acosta-Rodríguez). Acosta-Rodríguez welcomed conference participants and asked Executive Board Members to deliver their reports. He began and ended his report by warmly thanking Figueroa, the Local Arrangements Committee, Brown University, vendors, and the Secretariat for their time and efforts in planning and sponsoring conference panels and events.

2. Vice-President/President-Elect (Llamas). Llamas elected to keep her comments short. She expressed how pleased she was with Figueroa and her staff in attending to conference matters. Llamas concluded her report by requesting that she defer new Chair announcements to Executive Board Committees, Substantive Committees and Subcommittees until the business meeting.

3. Past President (Graham). Graham reported as still in the process of gathering presentation papers from SALALM LIV for subsequent publication by the Secretariat. She anticipates being done by the end of this calendar year or early spring of next year. Graham finished her report by succinctly summarizing the ongoing progress of work and interest stemming from her e-SALALM proposal/charge.

4. Executive Secretary (Calvo). Calvo began her report by announcing that as of July 10, 2010 SALALM has:

Personal Members

  • New Personal Members:    20

  • Emeritus Members:    12

  • Student Members:    13

  • Honorary Members:    13

  • Total USA Members:  187

  • Total Foreign Members:    54

  • Total Personal Members:  241*

*Includes: New members, Emeritus, Students, Honorary, USA & Foreign


Institutional Members

  • Sponsoring Members:  21

  • Total USA Members:  77

  • Total Foreign Members:  29

  • Total Institutional Members: 106*

*Includes: Sponsoring members, USA & Foreign


Total SALALM Members: 347

She continued by reporting that the sale of 8 publications for the 2009-2010 fiscal year garnered $360.00. Newsletter subscriptions for the same period totaled $250.00. Calvo noted a Secretariat donation of $75.00 to the Scott Van Jacob Foundation and future donation of the same amount in the memory of Marian Goslinga. She also noted the Secretariat’s first year in sending out electronic ballots, electronic membership renewals, press releases, and conference registration packets. These efforts saved the Secretariat a total of $982.56. Calvo concluded her report by summarizing membership statistics since 2007.

5. Treasurer (Garner). Garner began her report by providing an overview of the Secretariat, Tulane, Conference, and Host Representative Accounts. She noted, this year, all checks received and credit card charges were deposited in the Secretariat accounts. The Treasurer’s account, which would have received the monies noted, was frozen as of September 1, 2009 and closed on July 2, 2010. Remaining funds in the Treasurer’s account were transferred to Figueroa to be used for SALALM LV. She continued her report by noting that as of the 2010 fiscal year all SALALM accounts were consolidated at the Secretariat on recommendation of a fraud consultant. The Treasurer continues to be responsible for monitoring all accounts using SALALM’s tax ID number. Garner announced Barnhart as the new SALALM Treasurer. Barnhart begins her term as Treasurer effective September 1, 2010. Garner then discussed SALALM’s eight mutual fund investment accounts. She noted, as of July 20, 2010, the funds had a value of $630,094.11. Garner reported a withdrawal of $28,793.29 to balance the 2010 fiscal year budget. She does not anticipate having to withdraw a similar amount next year but she added “we will wait and see.” Garner continued her report with an explanation of SALALM’s role and support of the Marietta Daniels Shepard Memorial Endowed Presidential Scholarship at The University of Texas at Austin. The scholarship’s fund value, as of August 31, 2009, amounted to $102,501.10. Garner identified Rachel Little as the 2009-2010 Marietta Daniels Shepard Scholarship recipient. Little, Garner noted, earned her Master’s degree in May. Garner requested that the membership help in directing eligible candidates for the scholarship to the School of Information at The University of Texas at Austin. She concluded her report by answering questions related to the scholarship’s requirements and past recipients.

6. Rapporteur General (Delgadillo). Delgadillo reported as having secured rapporteurs for all scheduled conference panels. He continued by noting that with new work assignments at his home institution he may not be able to carry out his duties as Rapporteur General past SALALM LVII. To prevent this from occurring, Delgadillo requested assigning rapporteurs to future Town Hall and Business Meetings. He also asked that future Chairs of Local Arrangement Committees assign one of their staff to assist him with the logistics of placing and securing the digital recorders before and after conference sessions. Calvo notified Delgadillo that they will meet sometime during the conference to discuss his requests in detail. Delgadillo concluded his report by thanking the membership and Secretariat for their support.

B. Members-at-Large

1. Pike-Raichel (2007-2010). No report.

2. Shedenhelm (2007-2010). Shedenhelm conveyed several members’ concerns regarding future SALALM conference venues. These discussions led Shedenhelm to conduct a survey of 15 possible host institutions earlier this year. She summarized the survey results and urged interested host institutions to carefully plan their intention and commitment to SALALM as far as 2-3 years in advance. Shedenhelm concluded her report by asking the membership to consider the option of having SALALM conferences every other year. Lengthy discussion ensued with Benavides, Calvo, Block, Acosta-Rodríguez, North, Shedenhelm, Graham, Hull, Griego, Barnhart, Llamas, and Alonso-Regalado exchanging views regarding:

  • the history and experiences of past annual conference formats;

  • the role of the Secretariat and vendors in future, and possibly shortened, conferences;

  • the publication implications of the aforementioned shortened conferences.

Acosta-Rodríguez acknowledged the importance of the discussions and implications raised by Shedenhelm’s report, but due to time constraints, he requested these discussions continue at a future date. He thanked Shedenhelm for her survey work.

3. Mantilla (2008-2011). No report.

4. Delgadillo (2008-2011). No report.

5. Benavides (2009-2012). No report.

6. Knowlton (2009-2012). Knowlton briefly reported on several members’ requests to modify the José Toribio Medina Award so that there are two prizes given: one prize for a book-length publication and another prize for an article-length publication. Garner observed that this had been the practice of past Medina awards. Knowlton concluded his report by reaffirming this past practice.

C. Executive Board Committees

1. Local Arrangements (Figueroa). Figueroa summarized preliminary conference statistics:

  • Registered SALALM Conference Participants:   155

  • Registered Exhibitors:     43

  • Libreros Reception Sponsors:     33

  • SALALM LV Conference Expenses:   $25,868.00

  • SALALM LV Income:   $37,825.00

  • SALALM LV Profits:   $11,957.00

She concluded her report by identifying the vendor, Brown and Princeton University, and associated institutional contributors that provided support for conference breaks and receptions. Figueroa received a warm round of applause.

2. Constitution and Bylaws (Garner). Garner reported that the committee met briefly in order for its members (Calvo, Garner, Tarragó, Sercán, and Wright) to attend a discussion of the e-SALALM proposal/charge. She noted consensus among committee members to not only update the existing Constitution and Bylaws but to merge the two into a single document. Garner stated the committee will also communicate via e-mail and present their recommendations when complete. She finished her report by urging the membership to recommend specific article modifications to the Constitution and Bylaws in light of changes stemming from the e-SALALM proposal/charge.

3. Policy, Research and Investigation (Sercán). Sercán began by noting the committee’s work in establishing a communications committee that Graham will discuss under New Business. Sercán concluded her report by affirming the committee’s year-long commitment to writing a procedures manual for committees and associated subcommittees.

4. Membership Committee (Marcano). Marcano reported as having overseen a successful and well-attended orientation session for new members. She noted the same for the subsequent Happy Hour event despite a last minute venue change due to the weather. Marcano cited the committee’s ongoing work towards its mentoring and outreach efforts to new members. Marcano finished her report by noting the committee interest in possibly organizing a pre-conference at the 2011 meeting of the American Library Association (ALA) in New Orleans in order to promote SALALM outside its core membership. Calvo expressed her willingness to host a pre-conference at Tulane University. Barnhart, Griego, Hull, and Figueroa shared their experiences in organizing pre-conference workshops that might serve as a template for the committee to emulate.

5. Editorial Board (Mazurkiewicz). Mazurkiewicz read a report prepared for her by Mark Grover. She announced no published works in the Bibliography and Reference Series, Conference papers, and the Latin American Information Series. She noted the following as currently in progress:

Conference Proceedings

  • No. 52. Borders: Obsession, Obstacle, Open Door?, Molly Molloy (editor); will be published by October, 2010;

  • No. 53. Encounter, Engagement and Exchange: How Native Populations of the Americas Transformed the World, John B. Wright (editor); will be published by February, 2011;

  • No. 54. Migrations and Connections: Latin America and Europe in the Modern World, Pamela M. Graham (editor); waiting for papers;

  • No. 55. The Future of Latin American Library Collections and Research: Contributing and Adapting to New Trends in Research Libraries Fernando Acosta-Rodríguez (editor); waiting for papers.

Commercial Publications

  • Karno, Beverly. Frieda Kahlo Bibliography;

  • Stern, Peter. Bibliography of the Mexican Muralists Movement;

  • Williams, Gayle Ann. Bibliography of Latin American and Caribbean Bibliographies, 1990-1999.

Mazurkiewicz noted that the José Toribio Medina Award would not be given this year. This decision will not impact the composition of the award committee. Committee member Víctor Julián Cid Carmona will remain for another year and Víctor Federico Torres agreed to chair the committee for the next two years. Mazurkiewicz continued by reporting the board’s discussion to undertake increased publicity for the Medina Award. The board will also present a proposal to change wording to award criteria for nomination. This proposal will be presented under the New Business portion of the second Executive Board meeting. Mazurkiewicz announced Melissa Gasparotto as editor of the Latin American Information Series and Gasparotto’s intention to secure works to that series. Mazurkiewicz concluded her report by noting the board’s discussion of a proposal made by Peter Stern regarding digital publishing rights. This proposal will be introduced during the second Executive Board meeting.

6. Finance (Phillips). Phillips began his report by noting the Committee’s review of the Secretariat’s proposed 2010-2011 budget. He announced the Committee’s tentative approval of the budget. Final approval of the budget will result once decisions are reached related to the implementation of an electronic version of the Newsletter, which would free up printing and postage costs, and the outcome of a salary equality review, which may result in having to allocate additional monies to make salary adjustments as determined by Tulane and Carol Avila at the Secretariat. Philips also noted the Committee’s ongoing review of funding a table at the ALA conference next year. He concluded his report with a motion from the Committee. The motion seeks “to add the name of incoming SALALM Treasurer Anne C. Barnhart to all official business, tax, investment, bank and other such documents by September 1, 2010.” Acosta-Rodríguez called for a discussion of the motion. No discussion occurred. Acosta-Rodríguez called for a vote. The motion passed unanimously.

7. Nominating (McCann). McCann announced the selection of Lynn Shirey as the new Vice President/President Elect and David Block and Darlene Hull as the new Members-at-Large. She continued by stating that Alonso-Regalado will rotate as incoming Committee chair. She noted the Committee’s work towards guidelines and timeframes for running future elections. McCann expressed her concern with the low voter turnout during this election cycle. She ended her report with a suggestion that the Secretariat and Executive Board consider conducting future elections electronically. Brief discussion ensued with Calvo, McCann, Garner, Graham, Williams, Loh, and Griego sharing views ranging from comparisons of other groups’ experiences and costs to security concerns associated with electronic ballots.

8. Web Page (Gasparotto; not present). No report.

9. Enlace/Outreach (Celis Carbajal; not present). Griego presented the committee’s report on Celis Carbajal’s behalf. He began the report by identifying this year’s Enlace scholarship winners as Sergio Rodríguez Quezada of the Biblioteca de Santiago, Chile and Claudia Escobar Vallarta of the Colegio de México. He continued by noting the committee’s ongoing planning for the 25th anniversary celebration of the Enlace scholarship and its winners. Griego concluded the report by thanking Figueroa, Brown University, and the membership for their continuing support of the Enlace scholarship.

D. Interest Groups

1. HAPI (Mazurkiewicz). Mazurkiewicz reported that HAPI’s double volume, to be published at the end of this year, shall be its last printed volume.

2. LAMP (Shirey). Shirey reported the group’s decision to spend half of its existing budget. She concluded by announcing that Philip MacLeod will be the LAMP Executive Board’s latest member.

3. Libreros (Retta). Retta conveyed the libreros’ interest in creating a greater presence within SALALM and its associated committees. Lengthy discussion ensued with Adleson, Calvo, Griego, Alonso-Regalado, Barnhart, Retta, Hull, Shedenhelm, Benavides, and Acosta-Rodríguez offering suggestions and comments ranging from:

  • ensuring that libreros obtain personal memberships in order to run for vacant committee positions;

  • the possible creation of a libreros only Member-at-Large position;

  • the need to run for positions beyond Member-at-Large;

  • to the need for increased libreros themed panels and workshops in future conferences.

Retta finished his report by thanking those that spoke for their suggestions.

At this point, Acosta-Rodríguez paused the meeting and after consultation with the Executive Board requested that the Affiliated Groups and Substantive Committees defer their reports until the Business Meeting. This request was prompted by time constraints.

4. Affiliated Groups

a. CALAFIA (Loh). Report deferred.

b. LANE (Mantilla). Report deferred.

c. LASER (Knowlton). Report deferred.

d. MOLLAS (Llamas). Report deferred.

5. LARRP (Williams). Report deferred.

6. ISiS (Figueroa). Report deferred.

7. ALZAR (Barnhart). Report deferred.

8. LALA-L (Williams). Report deferred.

IV. Future Meetings

A. 2011, Philadelphia, Pennsylvania: Holub and Murray

1. Local Arrangements (Holub and Murray). Holub began his report with an invitation to host SALALM L VI in Philadelphia, Pennsylvania. He noted that conference dates would range from May 27th to June 1st with panels and lodging at the Radisson Plaza-Warwick Hotel in downtown Philadelphia. Holub provided an overview of conference sponsors, locations, related events and hotel prices. He shared copies of the proposed conference budget. Holub ended his report with a request that the Executive Board accept his invitation. Llamas warmly thanked Holub and Murray for their work and efforts to date. Shedenhelm made a motion to accept Holub’s invitation. Graham seconded the motion. Acosta-Rodríguez called for a discussion of the motion. No discussion occurred. Acosta-Rodríguez called for a vote. The motion passed unanimously.

B. Future Meetings after 2011: Shedenhelm and Calvo

1. Shedenhelm declined to initiate discussion on this agenda item. She felt this topic had been thoroughly discussed during her Member-at-Large report.

V. New Business:

A. Hosting Secretariat after 2011 (Calvo). Calvo alerted the Executive Board that Tulane University’s contract to host the Secretariat expires on September 1, 2011. She stated that while Tulane would accept a decision, if any, to move the Secretariat to a new host institution, she’s committed to continue hosting the Secretariat at Tulane for an additional three years. Calvo cited an incoming Treasurer, Secretariat moving costs, an established staff, and the support of the Dean of Libraries as factors in favor of remaining at Tulane. Benavides and Shedenhelm strongly suggested the creation of a taskforce, with a lead time of two-years, to investigate the financial and logistical implications of moving the Secretariat in the future. Pike-Raichel made a motion to accept Calvo’s commitment to continue hosting the SALALM Secretariat at Tulane University for an additional three years. Benavides seconded the motion. Acosta-Rodríguez called for a discussion of the motion. No discussion occurred. Acosta-Rodríguez called for a vote. The motion passed unanimously.

B. Proposal for Web-Based Version of SALALM Newsletter (Mazurkiewicz). Mazurkiewicz deferred the proposal for a web-based version of the Newsletter. She feels that additional membership input is warranted similar to the feedback sought regarding the integration of Newsletter content into a revised SALALM webpage. Mazurkiewicz is highly encouraged by the presence of new members willing to suggest and work towards these aims. She requested that she resubmit the proposal at the second meeting of the Executive Board. Acosta-Rodríguez noted his intention to make this a topic at the Town Hall Meeting.

C. Proposal for a New Communications Committee (Graham). Graham outlined her proposal to reorganize existing committee positions and formulate new positions to equip SALALM’s communication tasks. She noted these committee changes reflect the needs and opportunities for disseminating information about SALALM. Graham continued by stating that the formulation of a Communications Committee would enable SALALM to better coordinate and manage its online presence, providing benefit to current and potential members, and to SALALM’s professional community in general. She also noted that her proposal is related to but not dependent upon the current Editorial Board proposal to alter the format and approach to publishing the SALALM Newsletter. Graham feels that regardless of the future format of the Newsletter and corresponding title of the editor or content manager, she recommends that this role be a part of a communications group instead of the Editorial Board, as is currently the case. She next outlined the composition of what would be known as the SALALM Communications Committee. She summarized its purpose and activities. She concluded her proposal by providing additional background related to the composition of the committee. Graham made a motion to accept her proposal to create a SALALM Communications Committee. Pike-Raichel seconded the motion. Acosta-Rodríguez called for a discussion of the motion. Lengthy discussion ensued by Shedenhelm, Loh, Barnhart, North, Molloy, and Mazurkiewicz regarding:

  • the nature of the proposed committee member rotation requirement;

  • the advantages and disadvantages of having appointed members;

  • the necessity of having a non-appointed committee member.

Acosta-Rodríguez called for a vote. The motion unanimously failed to pass. Graham noted her intention to present a revised version of her proposal at the second Executive Board meeting. She stated her revised proposal would include language ensuring the inclusion of a non-appointed committee member.

D. Proposal for New Format and Content of SALALM Annual Meetings (Block; not present). Acosta-Rodríguez announced that the nature of this proposal had been discussed during Shedenhelm’s Member-at-Large report.

The meeting was adjourned at 6:03 p.m.


Roberto C. Delgadillo
Rapporteur General
University of California, Davis


Executive Board Meeting Minutes 2010 Pt. II


Executive Board Meeting II, July 27, 2010

Minutes as corrected.

Present, Executive Board: Fernando Acosta-Rodríguez, Adán Benavides, David Block, Hortensia Calvo, Jane Garner, Darlene Hull, Sean Knowlton, Nerea Llamas, Martha E. Mantilla, Lynn Shirey, Roberto C. Delgadillo (Rapporteur). Also present: S. Lief Adleson, Anne C. Barnhart, Paloma Celis Carbajal Patricia Figueroa, Melissa Gasparotto, Pamela M. Graham, Nashieli Marcano, Richard Phillips, Cecilia Sercán, Rafael Tarragó, Gayle Williams

I. The meeting was called to order at 3:45 p.m. with Llamas presiding.

II. Conference Reports

A. Officers

1. President (Llamas). Llamas began her report by opting to not repeat the previously announced committee chair assignments. She nicely acknowledged Pamela Graham’s leadership of the e-SALALM Committee. Llamas noted her intention of continuing the work of the e-SALALM Committee with the creation of a small group, led by Alison Hicks, tasked with looking into the committee’s charge and issues stemming from committee-related proposals. This group will work closely with the Membership Committee and enlist other members as it sees fit. Llamas announced her intention of including a program panel celebrating the Enlace Committee’s 25th anniversary. She finished her report by noting the creation of another small group charged with the planning and execution of a libreros pre-conference. This group will be comprised of Linda Russo, Carlos Retta and John Wright.

2. Vice-President/President-Elect (Shirey). No report.

3. Past-President (Acosta-Rodríguez). No report.

4. Executive Secretary (Calvo). No report.

5. Treasurer (Garner). No report. No report.

6. Rapporteur General (Delgadillo). No report.

B. Members-at-Large

1. Mantilla (2008-2011). Mantilla conveyed positive feedback from several international participants that felt very welcomed by the SALALM membership. She relayed a member’s request that the Executive Board critically revisit the organization’s mission statement in light of future technological and economic trends.

2. Delgadillo (2008-2011). No report.

3. Benavides (2009-2012). Benavides noted the imposed and increased time and energy constraints faced by members and committees as a result of having three scheduled receptions in a row. He observed that next year’s conference should not feel compelled to have three receptions.

4. Knowlton (2009-2012). Knowlton briefly echoed Mantilla’s report regarding the need to review SALALM’s mission statement and possible subsequent strategic plan to cope with the aforementioned future technological and economic trends.

5. Block (2010-2013). Block noted several members’ concerns regarding changes to the written criteria for the José Toribio Medina Award. He noted that these members felt the present award criteria favored the monograph over the journal article. Block finished his report by conveying that the present criteria did not adequately allow for the inclusion of electronic formats.

6. Hull (2010-2013). Hull conveyed the same members’ concerns that Block reported. Brief discussion ensued with Garner and Williams reviewing the history and evolution of the present Medina Award criteria. Llamas deferred additional discussion until New Business, after which Williams noted two proposals that Orchid Mazurkiewicz would have presented, directly addressing the concerns noted by Block and Hull. At this point, lengthy discussion ensued with Garner, Calvo, Block, Benavides, and Llamas regarding:

  • What would and or should constitute SALALM’s mission statement;

  • The legal and tax implications of rewriting language that appears to serve as the organization’s mission statement and its non-profit status;

  • The possible steps and associated membership notifications that would need to be taken for these changes to occur;

  • The role and on-going revisions by the Constitution and Bylaws Committee that would address the concerns raised by discussions about SALALM’s mission statement and need for a strategic plan.

At this point, Llamas paused the meeting and, after consultation with the Executive Board, requested that Tarragó present his committee report and that discussion of a strategic plan be deferred until New Business.

Access and Bibliography (Tarragó). Tarragó began his report by announcing Luis Alberto Retta as the new Chair of the Cuban Bibliography Subcommittee. He noted the Subcommittee’s work toward the creation of a digital bibliography of Cuban-born authors publishing outside of Cuba. Tarragó continued by conveying several Subcommittee members’ desire to explore the possibility of turning the bibliography into an on-going open access project accessible from the new SALALM webpage. Tarragó next summarized the principal discussion of the Official Publications Subcommittee. He reported that those present discussed the fact that some government agencies in Latin American countries do not publish the same information in their web pages that they publish in the final print editions of their official documents. Tarragó expressed concern that the digital version of a Latin American government report may not include addenda or supporting statistics and graphs that appear in its printed version. Tarragó concluded his report by briefly conveying two items of discussion from the Electronic Resources Subcommittee. The first of these originated from Ruby Gutiérrez, of HAPI, when she announced that from this year on, HAPI will be published online only. The second came from Tracy North, of The Handbook of Latin American Studies, who discussed the continuation and improvement of this digital bibliography. She showed how the new interface facilitates finding introductory analysis to its disciplinary sections. Unfortunately, this long standing bibliography of the literature in the arts, humanities and social sciences will cease covering economics in future volumes.

C. Executive Board Committees

1. Local Arrangements (Figueroa). Figueroa announced conference profits of approximately $12,000.00.

2. Constitution and Bylaws (Garner). No report.

3. Policy, Research and Investigation (Williams). Non report.

4. Membership (Marcano). Marcano reported the committee as having undertaken a lengthy discussion on the subject of honorary membership and possible ways of recognizing deceased members. Additional discussion focused on how to make the current web page more dynamic by including member profiles and how to make better use of technology, such as the Newsletter, other publications and webinars.

5. Editorial Board (Mazurkiewicz; not present). Williams, speaking on behalf of Mazurkiewicz, announced that Molly Molloy’s papers from the 2007 meeting will be published by October 2010. John Wright’s papers from the 2008 meeting will be published by February 2011. Pamela M. Graham has not yet submitted the papers from the 2009 meeting. Williams also noted that her Bibliography of Latin American and Caribbean Bibliographies, 1990-1999 will be completed by the end of the year. She finished her report by conveying that possible future publications include Beverly Karno’s Frieda Kahlo Bibliography and Peter Stern’s Bibliography of the Mexican Muralists’ Movement.

6. Finance (Phillips). Phillips reported the Committee as having had a lengthy meeting that focused on the Secretariat’s budget and discussed:

  • the advantages of moving to electronic publishing of the Newsletter;

  • and the savings gained from last year’s utilization of e-ballots for the SALALM elections.

The Committee endorsed the Secretariat’s proposed budget, the e-newsletter proposal and other e-concepts. Barnhart was welcomed as incoming Treasurer. The committee brought up the need to add Barnhart’s name as new Treasurer to all SALALM business, tax, banking, investment and other such documents by September 1, 2010. The committee also discussed:

  • SALALM’s move to an e-newsletter and its significance on SALALM finances,

  • the possible impact on ad revenues;

  • the legal implications over ethics in advertising;

  • visibility of sponsoring institutions,

  • and ad space for the libreros.

Phillips then briefly explained the purpose of the committee’s Investments Working Group (IWG). He noted its decision to give SALALM’s holdings a cautious posture that would still generate income via dividends and capital gains, with less emphasis on growth strategies. Phillips concluded his report by announcing Laura D. Shedenhelm as the new Chair of the IWG.

7. Nominating (McCann; not present). No report.

8. Web Page (Gasparotto). Gasparotto briefly noted a fifteen percent increase in web page views with the majority of visitors coming from Spain.

9. Enlace/Outreach (Celis Carbajal). Celis Carbajal began her report by detailing the Committee’s creation of a poster and accompanying tri-folds with information about Enlace. These materials, she explained, were created to promote among the conference attendees Enlace’s objective, this year’s award winners, and also to encourage attendees to support the committee by purchasing raffle tickets. Celis Carbajal continued by noting the Committee’s decision to upload the aforementioned poster and tri-folds on to Enlace’s Web Page. She then happily announced this year’s Enlace raffle garnered approximately $1,800.00. Celis Carbajal then mentioned the committee’s efforts on organizing a commemorative activity and gathering materials to celebrate Enlace’s 25th anniversary during next year’s meeting in Philadelphia. She finished her report by citing professional and time constraints for her decision to step down as chair of the Committee.

III. Old Business

A. Revised Proposal to Form the SALALM Communications Committee (Graham). Graham requested an Executive Board vote of the revised proposal after the first version had been discussed during the first meeting of the Executive Board. Lengthy discussion during that meeting led to a request that Graham revise the proposal to include language ensuring the inclusion of a non-appointed committee member. Acosta-Rodríguez made a motion to accept Graham’s revised proposal. Benavides seconded the motion. Llamas called for a discussion of the motion. No discussion occurred. Llamas called for a vote. The motion passed unanimously.

B. Proposal for Web-Based Version of SALALM Newsletter (Mazurkiewicz; not present). Knowlton presented Mazurkiewicz’s proposal after consultation with the Executive Board. The proposal calls for the cessation of the printed SALALM Newsletter and the integration of its unique content into the SALALM Web Page. Additional comments by Llamas, Calvo, and Garner led Knowlton to modify Mazurkiewicz’s proposal to include that SALALM will cease printing its Newsletter effective October 2010, at which time SALALM will link to an online PDF version of the Newsletter accessible via the organization’s web page. Knowlton made a motion to accept the revised proposal. Benavides seconded the motion. Llamas called for a discussion of the motion. Lengthy discussion ensued by Block, Calvo, Acosta-Rodríguez, Knowlton, Shirey, Adleson, Barnhart, and Gasparotto expressing support and concerns ranging from:

  • the need for gradual and timely notification of long-time Newsletter advertisers and general membership;

  • privacy concerns stemming from online publication of member photographs;

  • to the compilation of web page statistics to assure advertisers that their target audiences are being reached.

Llamas called for a vote. The motion passed unanimously.

IV. New Business

A. President’s Timeline/Checklist (Hull). Hull announced that the checklist would be included in the Policy, Research and Investigation Committee’s review of the Operations Handbook.

B. Initiation of SALALM Strategic Plan Discussions (Llamas). Llamas asked Garner which existing SALALM entity should be tasked with initiating discussions of a strategic plan. Garner recommended that Llamas create an Ad Hoc committee comprised of Members-at-Large charged with this assignment.

C. Editorial Board Proposals (Williams). Williams succinctly summarized two proposals stemming from lengthy Editorial Board discussions. The first proposal seeks the following changes to the “José Toribio Medina Award Criteria for Nomination” posted on the SALALM website at <> (formulated, January 1988 and updated, October 1994):

  • Change the sentence “One prize may be offered each year for a book-length publication.” to “One prize may be offered each year for a noteworthy publication.”

  • Change the sentence “Format is not a criterion: online databases, electronically published works, films, microforms, and other non-print materials will be considered as well as published books.” to “Format is not a criterion: online databases, electronically published works, films, and other non-print materials will be considered as well as published books and journal articles.”

Hull made a motion to accept the proposal. Acosta-Rodríguez seconded the motion. Llamas called for a discussion of the motion. Brief discussion ensued by Benavides, Adleson, Knowlton, Calvo, Williams, and Hull expressing concerns ranging from:

  • the paucity of electronic-born submissions;

  • the need to increase award publicity;

  • to the lack of non-print submissions.

Llamas called for a vote on the motion. It passed unanimously.

The second proposal requests that SALALM members be permitted to repost papers originally published in SALALM conference proceedings three years after they have been published by the organization. Thus, individuals who wish to do so will be able, with permission from the SALALM Secretariat, to regain copyright ownership of their scholarship. It is understood that such re-acquisition of copyright will be granted solely for non-profit, open-access purposes. Knowlton made a motion to accept the proposal. Hull seconded the motion. Llamas called for a discussion of the motion. No discussion occurred. Llamas called for a vote. The motion passed unanimously.

D. SALALM Archives (Llamas). Llamas initiated open discussion regarding the role and succession planning for SALALM Parliamentarian and Archivist. Garner, who currently holds those positions, indicated that they are unofficial and as such no action is needed to appoint successors. Brief discussion by Calvo, Benavides, Garner and Acosta-Rodríguez underscored the need for established archival guidelines and a timeframe for transferring materials from the Secretariat in New Orleans to its archive in Texas.

Llamas moved the meeting be adjourned.

The meeting was adjourned at 5:14 p.m.


Roberto C. Delgadillo
Rapporteur General
University of California, Davis