Cataloging and Bibliographic Technology Subcommittee 2013 Report

Friday, May 17, 2013, 11:00am-12:00pm
Room Segovia A, Westin Colonnade Hotel, Miami, Florida

** Thank you to Ellen Jaramillo for taking notes for the meeting minutes **

Attendees: Ellen Jaramillo (Yale U.), Tina Gross (St. Cloud State U.), Sara Levinson (UNC-Chapel Hill), Brenda Salem (U. of Pittsburgh), John B. Wright (Brigham Young U.), Cecilia Sercan (Cornell), Peter S. Bushnell (U. of Florida), Sarah Leroy (U. of Pittsburgh), Steven Kiczek (San Diego State U.), Tim Thompson (U. of Miami), Pedro Figueroa (Books from Mexico), S. Lief Adleson (Books from Mexico), Licet Ruiz C. (Instituto de Historia de Nicaragua y Centroamérica), Felipe Varela (E-Libro), Alejandra Méndez (Biblioteca Juan de Córdova), Israel Quic (Bibliotecas Comunitarias Riecken), Daniel Schoorl (UCLA-HAPI), Bart Burk (U. of Notre Dame), Ana D. Rodriguez (U. of Miami), Melanie Polutta (Library of Congress), Ana Cristan (Library of Congress), Fernando Genovart (Librería García Cambeiro)

The meeting of the Cataloging and Bibliographic Technology Subcommittee was held May 17th from 11am-12pm. It was attended by 22 people and was headed by Subcommittee chair Brenda Salem. Attendance, which was higher than usual, included several libreros.

Ana Lupe Cristán, a Cooperative Cataloging Program Specialist in the Cataloging Policy and Support Office (CPSO) of the Library of Congress gave a presentation titled ‘Lessons Learned on Implementing RDA at the Library of Congress.’ The presentation, which included handouts, explained some of the changes to bibliographic records brought on by RDA (Resource Description and Access), the new cataloging standard that replaces AACR2 (Anglo-American Cataloging Rules, second edition), and “went live” this spring. She noted the RDA terminology in Spanish, and described the essentials for implementing a new cataloging code, the online curricula available in Spanish and English (Powerpoint presentations and videos are available on iTunes). She noted that a Spanish translation of the new RDA instructions are not yet available on the RDA Toolkit and urged attendees to leave feedback in the RDA Toolkit website in order to help move the process along. She also outlined the Bibliographic Framework (BIBFRAME) transition initiative to move away from the MARC21 encoding format to better accommodate future bibliographical needs and take advantage of newer technology.

Members and attendees briefly reported on the status of RDA training and implementation at their respective institutions. Several institutions have trained paraprofessionals in RDA. There was some frustration expressed due to the constantly changing online documentation on RDA and the lack of index to the RDA Toolkit. Library of Congress members noted that it is good policy to check the RDA documentation frequently. John B. Wright (BYU) mentioned that in the previous year, his institution enlisted the services of Gary Strawn (Northwestern U.) to create a program to update headings to comply with RDA (i.e. “Dept.” into “Department”, etc.) in their bibliographic files. He encouraged members to contact Gary Strawn and have him do the same thing for their institutions.

Cataloging and Bibliographic Technology Subcommittee 2012 Report

Saturday,  June 16, 2012      9:00-10:00 a.m.
Flamingo Room, Hilton-Trinidad Hotel, Port-of-Spain, Trinidad & Tobago

** Thanks to Sarah Leroy (University of Pittsburgh), for kindly offering to take notes for the minutes. **
Attending: Claire-Lise B’enaud (University of New Mexico), Peter Bushnell (UFl-Gainesville), Nancy Hallock (Harvard), Ellen Jaramillo (Yale, Chair), Sarah Leroy (University of Pittsburgh), Sara Levinson (UNC-Chapel Hill), Ferolyn Meyer (Library of Congrses), Carlos Olave (Library of Congress), Wendy Pedersen (University of New Mexico), Stephanie Rocio Miles (IADB), Brenda Salem (University of Pittsburgh), Cecilia Serc’an (Cornell University), John Wright (Brigham Young University)

At last year’s meeting, John Wright described the RDA beta testing at Brigham Young University Library, including how they prepared staff and equipment for RDA implementation.  When we asked on LALA-L for agenda items for today, several members suggested that we use this meeting to find out what each of our institutions’ plans are for moving (or not) to using RDA.  They asked to hear specifics—what training plans they may have, when they hope to begin, etc.

  • Yale has been participating in the numerous ALCTS webinars and very recently, the Library of Congress webinars.  A home-grown training program began in late April 2012 (4-6 hrs/wk, 8 weeks in duration).  Catalog librarians are beginning to create RDA records, which will be reviewed and then exported to OCLC (they catalog in Voyager).  They’ve just begun RDA NACO training.  RDA training for non-Roman alphabet catalogers will take place during the summer.
  • University of Florida has had a few webinars already and will switch when the time comes.  (P. Bushnell has been learning RDA by reading the manual).
  • Cornell  has a training committee that has watched and edited the ALCTS webinars, then showed them to staff.  They catalog in RDA one day per week.  The training committee revises the work of others and has their own records revised as well.  Everything will be cataloged using RDA as of September or October, once the NACO training is done.
  • University of North Carolina – Chapel Hill  has had webinars for a year or so and has been discussing RDA.  NACO training will take place this fall, after which all authority records will use RDA. After that, everyone will be trained to do bib records using RDA.
  • Library of Congress  training began in June with supervisors and reviewers.  Once trained, a person works in RDA and everyone’s work is reviewed.  Training involves classes three days a week, and those being trained can’t take leave for the entire month of July.  It has been quite stressful.
  • Brigham Young  training started early, as they were an RDA test site.  They never stopped using RDA after the test phase, and production is back up to normal now.  The learning curve is several months in duration.  Everything is cataloged in RDA except the occasional special project, such as the Chiapas anthropology project of around 5,000 items.
  • University of New Mexico cataloging staffing has diminished steadily over the years.  Many of their catalogers will be retiring within the next few years, and will not be replaced.  Plans for RDA are unclear.

Ellen brought up the possibility of hosting/creating a pre-conference workshop at next year’s conference to explain RDA to our non-cataloger colleagues.  This will be discussed in the Libreros Workshop taking place this afternoon.
Committee members then said whether they were still doing priority cataloging of materials from assigned countries.  Harvard is still concentrating on Colombia; Cornell on Peru and Brazil; the University of Florida on the Caribbean; and the University of Pittsburgh on Bolivia, Brazil and Cuba.  There was discussion about how in all of our institutions, catalogers are generally not being replaced as they retire/depart, and cataloging staffing is diminishing at an alarming rate everywhere.

Brenda Salem (University Pittsburgh) has agreed to serve as Subcommittee Chair for 2012-2015.



Cataloging and Bibliographic Technology Subcommittee 2011 Report

Sunday, May 29, 2011  10:30am – 12:00pm

The Subcommittee sponsored a “Libreros Workshop” which was held immediately prior to this meeting. The Workshop was created in response to requests by some libreros at last year’s conference for support in the technical services.  Tony Harvell (UCSD) gave a presentation on EDI (electronic data interchange) and Stephanie Rocío Miles (IADB) demonstrated the “Libreros SALALM” website she created.  This website contains links to training materials, videos, etc. that could be of use to libreros in creating bibliographic records and in learning about emerging acquisitions services. A lively discussion followed. Those who attended reviewed the Workshop expressed interest in continuing this collaboration with the libreros.  We will continue building the website and designing bibliographic and technological training for presentation at future conferences; these are things that catalogers can help to provide in support of the libreros’ work. John Wright (BYU) described Brigham Young University’s experiences as a beta test site for RDA implementation, focusing on preparing staff and highlighting best practices.  He demonstrated the RDA Toolkit, and following discussion of RDA, there was a brief demonstration of VIAF (Virtual International Authority Database).


Ellen Jaramillo
Yale University